Executive and Business Process Admin

Yokogawa; Singapore; Vor Ort; SGD 110.000 - 180.000; Vollzeit

Zusammenfassung

Yokogawa is seeking an experienced executive administrator for our Singapore team. You will support the Vice President with calendar management, travel planning, meetings, and high-level communications, while coordinating regional governance and leadership events.

You will prepare leadership materials, dashboards, and reports, ensuring confidentiality and accuracy. This role requires 8+ years in exec admin and familiarity with multinational operations, CRM, and expense management.

Qualifikationen

• Bachelor’s Degree in Business Administration, Management, Finance or related discipline.
• 8+ years of executive administration experience.
• 3+ years of business operations, sales operations, or process administration experience.
• Proven experience supporting a Regional Director, Vice President, General Manager, or equivalent senior executive.
• Experience working in a regional or multinational organization is preferred.
• Experience using SharePoint, SAP Concur and Salesforce CRM.

Aufgaben

• Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, meeting scheduling, and executive communications.
• Organize leadership meetings, customer visits, business reviews, and corporate events.
• Prepare agendas, minutes, presentations, reports, and leadership materials while maintaining confidentiality and professionalism.
• Manage travel expenses, visa applications, executive records, and document repositories.
• Coordinate regional sales governance activities, including opportunity reviews, pipeline management, and forecast tracking.
• Consolidate sales, service, and marketing reports and prepare management dashboards and executive summaries.
• Monitor business performance against KPIs and support annual planning, budgeting, and forecasting activities.
• Maintain SOPs, process documentation, organizational charts, and reporting standards to ensure process consistency and effective document control.
• Support sales forecasting, revenue tracking, and performance reporting across the region.
• Administer CRM processes, ensuring data quality, compliance, pipeline hygiene, and user adoption.
• Develop dashboards, business analyses, and executive reports to support strategic decision-making.
• Provide market, customer, and competitor insights to support business growth initiatives.
• Support the implementation and administration of regional policies, governance frameworks, and approval processes.
• Coordinate internal and external audits, maintain audit documentation, and monitor corrective action plans.
• Ensure compliance records are maintained accurately and support continuous improvement initiatives arising from audit findings

Kenntnisse

Executive support

Calendar management

Travel coordination

Leadership meetings

Ausbildung

Bachelor’s Degree in Business Administration, Management, Finance

Tools

SharePoint

SAP Concur

Salesforce CRM

Jobbeschreibung

Not just a job, but a career

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team

Our 18,000 employees work in over 60 countries with one corporate mission, to “co-innovate tomorrow”. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Description

• Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, meeting scheduling, and executive communications
• Organize leadership meetings, customer visits, business reviews, and corporate events
• Prepare agendas, minutes, presentations, reports, and leadership materials while maintaining confidentiality and professionalism
• Manage travel expenses, visa applications, executive records, and document repositories
• Coordinate regional sales governance activities, including opportunity reviews, pipeline management, and forecast tracking
• Consolidate sales, service, and marketing reports and prepare management dashboards and executive summaries
• Monitor business performance against KPIs and support annual planning, budgeting, and forecasting activities
• Maintain SOPs, process documentation, organizational charts, and reporting standards to ensure process consistency and effective document control
• Support sales forecasting, revenue tracking, and performance reporting across the region
• Administer CRM processes, ensuring data quality, compliance, pipeline hygiene, and user adoption
• Develop dashboards, business analyses, and executive reports to support strategic decision-making
• Provide market, customer, and competitor insights to support business growth initiatives
• Support the implementation and administration of regional policies, governance frameworks, and approval processes
• Coordinate internal and external audits, maintain audit documentation, and monitor corrective action plans
• Ensure compliance records are maintained accurately and support continuous improvement initiatives arising from audit findings

Job Requirements

• Bachelor’s Degree in Business Administration, Management, Finance, or a related discipline
• Minimum 8 years of executive administration experience
• Minimum 3 years of business operations, sales operations, or process administration experience
• Proven experience supporting a Regional Director, Vice President, General Manager, or equivalent senior executive
• Experience working in a regional or multinational organization is preferred
• Experience using SharePoint, SAP Concur and Salesforce CRM

We regret to inform that only shortlisted candidates will be notified.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

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