Executive Administrative Assistant

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

Morgan McKinley Pte. Ltd. in Singapore is seeking an Administrative Assistant for a contract role to support senior leaders by managing calendars, coordinating meetings across multiple time zones, and arranging travel.

You will also handle expense reporting, procurement requests, and invoice tracking to ensure accuracy and compliance. The ideal candidate has 2+ years in a global team, with strong Microsoft Office skills, communication, and organizational abilities.

Qualifications

• 2+ years of experience as an administrative assistant in a global team.
• MNC background is required.
• Proficient in Microsoft Office apps including Outlook, Excel, and PowerPoint.
• Excellent organizational and communication skills.
• Able to work in a fast-paced, dynamic environment and independently.

Responsibilities

• Manage calendars for business leaders and coordinate meetings across time zones.
• Arrange travel, visas, and accommodation following company policies.
• Support expense reporting, procurement requests, and invoice tracking.

Skills

Outlook

Excel

PowerPoint

Organizational skills

Communication skills

Stakeholder management

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Windows

Job description

Our client is a leading Multinational Technology company. This is a contract role.

Job Responsibilities

• A typical day in this role involves proactively managing calendars for the business leaders,coordinating meetings across multiple time zones, and keeping leaders a step ahead as priorities shift.
• You'll work closely with stakeholders to schedule internal and external meetings, handle travel arrangements in line with company policies, and ensure all logistics-from visas to accommodation-are in place.
• Alongside this, you'll support expense reporting, procurement requests, and invoice tracking, ensuring everything is accurate, timely, and compliant for the leaders and their teams.

Job Requirements:

• 2+ years of work experience as an administrative assistant in a global team (MNC background is a must).
• Confident user of Microsoft Office and Windows, in particular Outlook, Excel and PowerPoint
• Excellent organizational skills and can shift focus rapidly and effectively with minimal guidance.
• Excellent communication and interpersonal skills, as you'll be working with our stakeholders across the business.
• Able to work in a dynamic environment, adept to changes, agile
• Able to run with things at fast pace with accuracy and can work independently.

*Referrals are greatly appreciated*

Morgan McKinley Pte Ltd

Ramitha Ravindran

EA Licence No: 11C5502

EA Registration No. R1765539