Team Admin Assistant (TECH MNC/ EA/ PA)

Adecco Personnel Pte Ltd (Staffing); Singapore; On-site; SGD 28,000 - 47,000; Part time

Job summary

A Famous Tech MNC in Singapore is seeking a Team Admin Assistant on a contract basis to support the Chief of Staff and the team. You will manage calendars, coordinate meetings, arrange domestic and international travel, and handle expense claims with accuracy and discretion.

The ideal candidate has 2–3 years in a Team Coordinator, EA, PA, or Operations role, excellent organizational and communication skills, and the ability to work independently with limited supervision.

Qualifications

• 2–3 years as Team Coordinator, EA/PA, Operations Coordinator or similar.
• Strong calendar, meeting, travel and expense coordination.
• Excellent organizational and time-management skills to handle priorities.
• Strong written and verbal communication with senior stakeholders.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Chief of Staff and team's calendars, schedule meetings and resolve conflicts.
• Coordinate internal and external meetings including agendas and minutes.
• Arrange domestic and international travel with itineraries and documentation.
• Prepare and submit expense claims and track reimbursements.
• Draft correspondence, reports, and presentations; support stakeholder communications.

Skills

Calendar coordination

Meeting coordination

Travel coordination

Expense management

Written & verbal communication

Confidential information handling

Independent working

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

A Famous Tech MNC

The Opportunity

• Adecco is partnering our client, a Famous Tech MNC
• We are looking for a Team Admin Assistant
• The role will start out as a contract
• Candidates who are immediately available/ able to start work within short notice will be preferred

The Talent

• At least 2 to 3 years of experience as a Team Coordinator, Executive Assistant (EA), Personal Assistant (PA), Operations Coordinator, or similar role.
• Strong calendar, meeting, travel, and expense coordination skills.
• Excellent organizational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders.
• Ability to handle confidential information with discretion and sound judgment.
• Ability to work independently, handle ambiguity, and follow through on tasks with limited supervision.
• Proficiency in Microsoft Office or Google Workspace, together with a collaborative, service-oriented, and resilient approach.

Job Description

• Manage the Chief of Staff and team's calendar, schedule meetings, resolve conflicts, and maintain visibility of upcoming commitments.
• Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups.
• Arrange domestic and international travel, including itineraries, bookings, visas, and travel-related documentation.
• Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice or payment matters.
• Draft and edit correspondence, reports, presentations, meeting materials, and other documents.
• Coordinate communication between the CEO's office, department members, internal teams, and external stakeholders.
• Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects.
• Provide cross-support to the CEO's Office on matters as required