Events Coordinator & Stakeholder Engagement Lead

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a temporary events assistant to help plan and run a stakeholder engagement event scheduled for 5 January 2027 at Novena. You will manage RSVPs, guest logistics, on-site operations, and post-event administration to ensure a smooth experience for attendees and timely follow-up with stakeholders.

The role requires a diploma and prior admin or event coordination experience, with duties spanning materials preparation, guest profiling, vendor coordination, and

Qualifications

• Minimum diploma in any field.
• Prior admin and event coordination experience preferred.

Responsibilities

• Coordinate RSVP tracking, guest information, seating, dietary requirements, door gifts, and other event needs.
• Maintain guest records and attendance status based on master list from Advancement Office.
• Coordinate stakeholder and vendor requirements and ensure details are captured and followed through.
• Prepare event materials and operational documents (guest profiles, seating plans, run sheets, briefs, plans).
• Support event day execution from setup to guest departure.
• Assist with post-event follow-up: attendance, communications, materials, and follow-up with stakeholders.
• Support reconciliation and closure of event-related matters with vendors and internal teams.

Skills

Event coordination

Administrative support

Education

Diploma (any field)

Job description

RECRUIT EXPRESS PTE LTD is seeking a temporary events assistant to help plan and run a stakeholder engagement event scheduled for 5 January 2027 at Novena. You will manage RSVPs, guest logistics, on-site operations, and post-event administration to ensure a smooth experience for attendees and timely follow-up with stakeholders.

The role requires a diploma and prior admin or event coordination experience, with duties spanning materials preparation, guest profiling, vendor coordination, and