Event Operations Manager

FOIT PTE. LTD.; Singapore; On-site; SGD 65,000 - 110,000; Full time

Job summary

FOIT PTE. LTD. is seeking an Event Operations Manager in Singapore to oversee end-to-end event delivery, including planning, vendor coordination, budgeting, and on-site management.

The role focuses on operational excellence, risk management, and ensuring a superior attendee experience across physical, virtual, and hybrid formats. You will translate event concepts into executable plans, lead cross-functional teams, and maintain strict adherence to timelines and costs while delivering high-quality

Qualifications

• Plan and coordinate end-to-end events across physical, virtual, and hybrid formats.
• Develop detailed project plans, timelines, and run sheets.
• Provide on-site leadership and cross-functional coordination during events.

Responsibilities

• Plan and manage all operational aspects of events, including physical, virtual, and hybrid formats.
• Develop detailed project plans, timelines, and run sheets.
• Oversee venue setup, technical production, and event-day coordination.
• Ensure smooth execution from pre-event preparation to post-event wrap-up.
• Source, evaluate, and manage external vendors such as caterers, production teams, and logistics providers.
• Negotiate contracts and ensure service level agreements are met.
• Serve as the main point of contact for clients, partners, and internal stakeholders.
• Coordinate cross-functional teams to ensure alignment on event deliverables.
• Prepare, manage, and track event budgets.
• Monitor expenses and ensure cost efficiency without compromising quality.
• Provide financial reporting and post-event budget reconciliation.
• Lead and supervise event staff, contractors, and volunteers.
• Assign roles and responsibilities clearly across the team.
• Provide on-site leadership and decision-making during events.
• Conduct post-event reviews and identify areas for improvement.
• Identify operational risks and develop contingency plans.
• Ensure compliance with local regulations, permits, and safety standards.
• Implement crowd control measures and emergency response protocols.
• Track event performance using key metrics such as attendance, satisfaction, and ROI.
• Prepare post-event reports with insights and recommendations.
• Implement process improvements to enhance operational efficiency and attendee experience.

Skills

Project management

Vendor coordination

Budgeting

On-site management

Tools

Event production software

Job description

The Event Operations Manager is responsible for the end-to-end planning, coordination, and execution of events, ensuring seamless delivery and a high-quality experience for clients and attendees.

This role focuses on operational excellence, covering logistics planning, vendor coordination, budgeting, and on-site management. The incumbent will work closely with internal teams and external stakeholders to translate event concepts into well-executed experiences, while maintaining strict control over timelines, costs, and quality standards. The role also requires strong problem-solving capabilities to manage real-time challenges during events and to implement contingency plans effectively.

Key Responsibilities:

• Plan and manage all operational aspects of events, including physical, virtual, and hybrid formats
• Develop detailed project plans, timelines, andrun sheets
• Oversee venue setup, technical production, and event-day coordination
• Ensure smooth execution from pre-event preparation to post-event wrap-up
• Source, evaluate, and manage external vendors such as caterers, production teams, and logistics providers
• Negotiate contracts and ensure service level agreements are met
• Serve as the main point of contact for clients,partners, and internal stakeholders
• Coordinate cross-functional teams to ensure alignment on event deliverables
• Prepare, manage, and track event budgets
• Monitor expenses and ensure cost efficiencywithout compromising quality
• Provide financial reporting and post-event budget reconciliation
• Lead and supervise event staff, contractors,and volunteers
• Assign roles and responsibilities clearly across the team
• Provide on-site leadership and decision-making during events
• Conduct post-event reviews and identify areas for improvement
• Identify operational risks and develop contingency plans
• Ensure compliance with local regulations,permits, and safety standards
• Implement crowd control measures and emergency response protocols
• Track event performance using key metrics suchas attendance, satisfaction, and ROI
• Prepare post-event reports with insights and recommendations
• Implement process improvements to enhance operational efficiency and attendee experience