EA/Office Manager

office secretaries pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

office secretaries pte. ltd. is seeking an Executive Assistant & Office Manager to support senior leaders in a fast‑paced, international environment in Singapore.

You will coordinate calendars, travel, meetings, finances, and office operations, while maintaining confidential records and ensuring smooth daily activities across the business. The role requires discretion, reliability, and a proactive, solutions‑oriented mindset.

Qualifications

• Fluent English and Mandarin are required.
• Strong organizational skills and attention to detail are essential.
• Discreet and professional with confidentiality in handling information.
• Ability to manage multiple priorities independently and with minimal supervision.

Responsibilities

• Provide day-to-day executive support to senior team members, including calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate internal and external meetings, including scheduling, logistics, materials preparation, room setup, and follow-up actions.
• Manage day-to-day office operations, including facilities, supplies, equipment, mail/courier, vendor coordination, and building management liaison.
• Support onboarding/offboarding logistics, visitor arrangements, team events, offsites, business meals, and travel coordination for visiting colleagues or stakeholders.
• Assist with basic finance and administrative tasks, including invoice processing, vendor payments, record-keeping, and coordination with finance or external service providers.
• Maintain organized records for contracts, invoices, corporate documents, and office-related files, ensuring confidentiality and accuracy.

Skills

Fluent English

Mandarin

Highly organized

Detail oriented

Job description

Title: Executive Assistant & Office Manager

Key Responsibilities

• Provide day-to-day executive support to senior team members, including calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate internal and external meetings, including scheduling, logistics, materials preparation, room setup, and follow-up actions.
• Manage day-to-day office operations, including facilities, supplies, equipment, mail/courier, vendor coordination, and building management liaison.
• Support onboarding/offboarding logistics, visitor arrangements, team events, offsites, business meals, and travel coordination for visiting colleagues or stakeholders.
• Assist with basic finance and administrative tasks, including invoice processing, vendor payments, record-keeping, and coordination with finance or external service providers.
• Maintain organized records for contracts, invoices, corporate documents, and office-related files, ensuring confidentiality and accuracy.

Ideal Candidate Profile

• Hands-on, resourceful, and solutions-oriented.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Professional, discreet, and reliable, with strong judgment when handling confidential information.
• Strong communication skills and polished interpersonal presence with internal and external stakeholders.
• Able to anticipate needs, take ownership, and operate with minimal supervision.
• Comfortable working in a fast-paced, international, and entrepreneurial environment.
• Fluent English and Mandarin required.