Dynamic School Secretary - Front Desk & Admin Lead

Cognita; Singapore; Sur place; SGD 42 000 - 66 000; Plein temps

Résumé du poste

Brighton College (Singapore) seeks an experienced School Secretary to join our dynamic team. The role is the first point of contact for visitors and stakeholders, providing confidential, professional administrative support to the Head Master and admissions processes.

You will manage attendance, student records, reception duties, communications, event logistics, and general office tasks with discretion, efficiency and a collaborative mindset in an international school environment.

Qualifications

• At least 5 years of administrative experience in a similar role.
• Excellent communicator and team player with a diverse approach.
• Excellent English verbal and written communication with attention to detail.
• Experience in an international or multinational setting preferred.
• Experience working with databases.
• Excellent organizational skills with strong multi-tasking ability.
• Good interpersonal skills for a broad range of individuals and conflict handling.

Responsabilités

• Attendance management: record daily student attendance for Year groups.
• Pupil departure: issue leavers certificates and draft letters.
• Inquiry management: handle Pre-Prep enquiries.
• Parent passes: issue passes for current parents.
• Courier management: handle FedEx and other couriers and paperwork.
• Lost & Found: manage items and disposal per policy.
• Inbox management: maintain ELV receptionist inbox and routing.
• General correspondence: draft and proofread memos and reports.
• Visitor management: greet/direct visitors and ensure security protocol.
• Telephone operations: answer, screen, and forward calls.
• Office environment: keep reception tidy and welcoming.
• Open morning/event support: assist with packing bags and logistics.
• Emergency procedures: attendance during drills and emergencies.
• Safety documentation: maintain pupil and staff records for emergencies.
• Filing and data management: organize confidential records.
• Ad hoc tasks: assist leadership with additional duties and supplies.

Connaissances

Administrative experience

Excellent communication

English proficiency

International/MNC experience

Database experience

Organizational skills

Interpersonal skills

Formation

Diploma or Bachelor's Degree preferred

Description du poste

Brighton College (Singapore) seeks an experienced School Secretary to join our dynamic team. The role is the first point of contact for visitors and stakeholders, providing confidential, professional administrative support to the Head Master and admissions processes.

You will manage attendance, student records, reception duties, communications, event logistics, and general office tasks with discretion, efficiency and a collaborative mindset in an international school environment.