Senior Office Administrator & Document Control Specialist

INTERNATIONAL FACILITY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

INTERNATIONAL FACILITY ENGINEERING PTE. LTD. is seeking an Office Administrator in Singapore to oversee daily administrative operations and reception functions, ensuring a smooth, professional office environment.

You will support multiple supervisors, manage corporate travel and documentation, and uphold high standards of organization and service delivery. The role covers reception management, document control, travel coordination, and procurement support, with a focus on accuracy, compliance,

Qualifications

• Certificate or Diploma in Business Administration, Office Management or related field.
• Strong MS Office skills and familiarity with document management.
• Experience in multinational or fast-paced environments preferred.
• Excellent written and verbal communication and a professional demeanor.

Responsibilities

• Manage reception and front-office duties with professionalism.
• Provide administrative support to multiple supervisors and teams.
• Coordinate travel arrangements and visas for staff.
• Maintain document control systems and ISO-related records.
• Prepare meeting minutes and support procurement/logistics tasks.
• Ensure filing systems, archiving, and version control are compliant.
• Support office facilities, supplies, and general housekeeping.

Skills

MS Office proficiency

Communication skills

Organizational skills

Time management

Confidentiality

Multitasking

Customer service

Education

Certificate / Diploma in Business Administration or Office Management

Tools

SharePoint

MS Office Suite

Job description

INTERNATIONAL FACILITY ENGINEERING PTE. LTD. is seeking an Office Administrator in Singapore to oversee daily administrative operations and reception functions, ensuring a smooth, professional office environment.

You will support multiple supervisors, manage corporate travel and documentation, and uphold high standards of organization and service delivery. The role covers reception management, document control, travel coordination, and procurement support, with a focus on accuracy, compliance,