6723 - Project Documentation Specialist | Up to $4,500 | Kallang | Engineering Document Control

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd in Singapore is seeking a Document Controller to manage all project documentation, tracking, distribution and archiving. You will ensure controls across the project lifecycle, produce reports, and support change and document control processes.

Responsibilities include handling vendor docs, coordinating flow between site and office, and maintaining confidentiality of sensitive information. 3+ years' experience and ISO 9001 knowledge are preferred.

Qualifications

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Handle incoming and outgoing documents and drawings and ensure tracking, duplication and distribution per procedures.
• Create, run and distribute periodic reports; timely document review and documentation.
• Control all aspects of documentation throughout the project life cycle (catalogue, post, distribute, track, archive).
• Support Change Control and Document Control processes for the project.
• Track all document correspondences and transactions effectively.
• File and archive documentation for easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinate receipt, maintenance and distribution of documents related to project quality, regulatory, classification, certificates and handling.
• Help expedite vendor documentation deliverables; issue vendor document status reports.
• Organize and file technical documents and correspondence with internal and external customers.
• Maintain confidentiality on sensitive information
• Maintain list of documents per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Coordinate drawings/documents flow between site and main office in Singapore

Skills

Document management

MS Office

Spreadsheets

File management systems

Project Information Management System

Tools

MS Office

Spreadsheets

File management systems

Project Information Management System

Job description

Role:
Document Controller

• Location: Kallang Avenue
• Salary: $3000 to $4500
• Working days: Mon to Fri 8/8.30am to 5/5.30pm

Job Requirements

• At least 3 years of relevant working experience in document management and control.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Job scopes

• To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures.
• Creates, runs and distributes standard and customized periodic reports, timely document review, approval and documentation in an effective and efficient manner.
• To control all aspects of documentation throughout the project’s life cycle such as catalogue, post, distribute, track and compile hard and soft copy.
• Provide support for the Change Control and Document Control processes for the project.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any project member.
• Coordinates receipts, maintenance and distribution of documents related to project quality, regulatory, classification, statutory certificates and documentation handling.
• Helps to expedite vendor documentation deliverables. Issues vendor document status reports per project requirements.
• Organizing and filing of technical documents and correspondence with internal and external customers for all documents transmitted
• Maintain confidentiality on sensitive information
• Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Produce exception reports on late documentation for management review
• Co-ordinating drawings/documents flow between site and main office in Singapore

Chaw Chiaw Han | R22106723 The Supreme HR Advisory Pte Ltd | EA 14C7279