Document Controller

No deviation Pte Ltd.; Singapore; On-site; SGD 56,000 - 78,000; Full time

Benefits offered by this job

Health & Wellness coverage

Leave policy

Job summary

No deviation Pte Ltd. is seeking a meticulous Document Controller for a 3- to 6-month contract in Singapore. You will manage controlled documents in a GMP-regulated environment using Veeva for lifecycle management and Adobe Sign for electronic signatures.

The role runs 2pm–10pm, Monday to Friday, with ad hoc weekend support as needed. You will ensure documents are accurate, compliant and on schedule, collaborating with QA and Operations.

Qualifications

• Diploma or degree in Life Sciences, Pharmaceutical Technology, Engineering or related field.
• Prior experience in document control within a GMP-regulated environment.
• Hands-on experience with Veeva (Vault QualityDocs or similar).
• Familiarity with Adobe Sign for e-signature workflows.
• Strong attention to detail with good organisation and time management.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications.
• Available to start immediately.
• Willing to work 2pm to 10pm and provide ad hoc weekend support.
• Eligible to work in Singapore.

Responsibilities

• Manage the creation, review, approval, issuance and archiving of controlled documents in Veeva.
• Route documents for electronic signature through Adobe Sign and track them to completion.
• Ensure documents comply with GMP, data integrity and company procedures.
• Maintain document version control and ensure only current, approved versions are in use.
• Coordinate with QA, Operations and other departments to resolve documentation queries and follow up on pending actions.
• Support document change requests and revisions per change control procedures.
• Maintain audit-ready records and assist with audits and inspections.
• Provide ad hoc weekend support when required.

Skills

Document control

GMP compliance

Veeva

Adobe Sign

Time management

Communication

MS Office

Education

Diploma or degree in Life Sciences/Pharma/Engineering

Tools

Veeva Vault

Job description

Position Overview

We are looking for a Document Controller to join our team on a 3-6 month contract, starting immediately. In this role, you will manage controlled documentation within a GMP-regulated environment, using Veeva for document lifecycle management and Adobe Sign for electronic signatures. The role follows a 2pm to 10pm shift from Monday to Friday, with ad hoc support on Saturdays and Sundays as operational needs arise. It suits a detail-oriented person who can work independently and keep documentation accurate, compliant and on schedule.

Key Responsibilities

• Manage the creation, review, approval, issuance and archiving of controlled documents in Veeva
• Route documents for electronic signature through Adobe Sign and track them to completion
• Ensure documents comply with GMP, data integrity and company procedures
• Maintain document version control and make sure only current, approved versions are in use
• Coordinate with QA, Operations and other departments to resolve documentation queries and follow up on pending actions
• Support document change requests and revisions in line with change control procedures
• Maintain organised, audit-ready records and assist with audits and inspections
• Provide ad hoc weekend support when required

Required Qualifications

• Diploma or degree in Life Sciences, Pharmaceutical Technology, Engineering or a related field
• Prior experience in document control within a GMP-regulated environment
• Hands-on experience with Veeva (Vault QualityDocs or similar)
• Familiarity with Adobe Sign for e-signature workflows
• Strong attention to detail, with good organisation and time management skills
• Good written and verbal communication skills
• Proficient in Microsoft Office applications
• Available to start immediately
• Willing to work 2pm to 10pm and provide ad hoc weekend support
• Eligible to work in Singapore

Why join us?

• Generous Leave Policy.
• Comprehensive Health & Wellness Coverage: Receive robust medical and dental coverage to support your health needs.
• Professional Development Opportunities: Access continuous learning programs and resources for career growth within the company.
• Inclusive Culture: Work in an environment where innovation, collaboration, and diverse perspectives are encouraged and celebrated.
• Shape the Future: Make a real difference in the pharmaceutical industry while advancing your career.