Document Controller job Singapore (Malaysia Based) - Remote

The Elite Job; Singapore; Remote; SGD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible remote work environment

Health benefits

Professional growth opportunities

Job summary

The Elite Job is seeking an experienced Document Controller to join our team remotely. You will manage, organize, and safeguard company documents, ensuring accuracy and regulatory compliance across Singapore and Malaysia.

The role requires a bachelor’s degree, proven document-control experience, and strong organizational skills. Proficiency with SharePoint or DocuWare and excellent English communication are essential, as is the ability to work independently in a remote setting.

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related field.
• Proven experience in document control or similar roles, preferably remote.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in document management systems (e.g., SharePoint, DocuWare).
• Excellent verbal and written communication skills in English.
• Familiarity with regulatory requirements in Singapore and Malaysia is an advantage.
• Ability to work independently and meet deadlines in a remote environment.

Responsibilities

• Manage and maintain company documents, including creation, storage, and retrieval.
• Implement and uphold document control procedures to ensure accuracy and security.
• Monitor document versions to prevent duplication and ensure the most recent versions are accessible.
• Collaborate with team members across Singapore and Malaysia to distribute and receive documentation promptly.
• Conduct periodic audits to ensure compliance with organizational and regulatory standards.
• Train staff on document control processes and systems as required.
• Maintain confidentiality and safeguard sensitive information.

Skills

Document control experience

Remote work

Attention to detail

Microsoft Office

English communication

Education

Bachelor's degree, related field

Tools

SharePoint

DocuWare

Job description

Job Summary

The Elite Job is seeking an experienced and detail-oriented Document Controller to join our dynamic team remotely. This role involves managing, maintaining, and organizing all company documents efficiently to ensure accuracy and compliance with internal and external regulations. If you have a knack for maintaining order and are passionate about documentation control, we want to hear from you.

Key Responsibilities

• Manage and maintain company documents, including creation, storage, and retrieval.
• Implement and uphold document control procedures to ensure accuracy and security.
• Monitor document versions to prevent duplication and ensure the most recent versions are accessible.
• Collaborate with team members across Singapore and Malaysia to distribute and receive documentation promptly.
• Conduct periodic audits to ensure compliance with organizational and regulatory standards.
• Train staff on document control processes and systems as required.
• Maintain confidentiality and safeguard sensitive information.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Information Management, or a related field.
• Proven experience in document control or similar roles, preferably in a remote setup.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in document management systems (e.g., SharePoint, DocuWare).
• Excellent verbal and written communication skills in English.
• Familiarity with regulatory requirements in Singapore and Malaysia is an advantage.
• Ability to work independently and meet deadlines in a remote environment.

Experience

• Minimum 2-3 years of experience in a document control role or related field.
• Experience working remotely with teams across different regions is preferred.

Working Hours

• Flexible working hours with the need to accommodate occasional collaboration with teams in different time zones.
• Typical hours align with business operations in Singapore and Malaysia.

Knowledge, Skills, and Abilities

• In-depth knowledge of document control systems and processes.
• Ability to identify and resolve documentation-related issues promptly.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Analytical mindset with the ability to interpret and apply regulations and policies.
• Strong interpersonal skills for effective communication and collaboration.

Benefits

• Competitive salary package.
• Flexible remote working environment.
• Professional growth and training opportunities.
• Health and wellness benefits.
• Opportunity to work in a multinational and multicultural environment.

Why Join The Elite Job?

At The Elite Job, we are committed to excellence and innovation. By joining our team, you will be part of a forward-thinking organization that values your expertise and offers a supportive work culture. You will have the chance to work with professionals across borders and make a significant impact on the efficiency and compliance of our documentation processes.