Document Controller

JK RECRUITMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

JK RECRUITMENT SERVICES PTE. LTD. is seeking a reliable Document Controller to support construction and fire protection projects. You will manage project documents, drawings, submissions, and records, ensuring accurate control, updates, and easy retrieval for the project team.

The role requires 1–3 years of document control experience, familiarity with construction drawings and submissions, and strong MS Office skills. Singapore-based role with a hands-on, detail-driven environment.

Qualifications

• Diploma or equivalent qualification in business, construction, or engineering.
• 1–3 years' experience in document control in construction, M&E or fire protection.
• Familiar with construction drawings, technical submissions and project docs.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with document management systems or project collaboration platforms is an advantage.

Responsibilities

• Manage and maintain project documents, drawings, specs, correspondence and records.
• Control issuance, revision and distribution of drawings and documents.
• Maintain document registers, revision logs and transmittal records.
• Coordinate submissions and approvals with clients, consultants, main contractors and subcontractors.
• Ensure latest approved drawings are circulated to project teams.
• Monitor document status from submission to approval and superseded docs.
• Assist teams with shop drawings, as-built drawings and other technical docs.
• Archive project records per company and project requirements.
• Follow up on outstanding submissions and approvals.
• Ensure proper naming, indexing and retrieval.
• Support audits, inspections and handovers with required docs.
• Perform other admin and document control duties.

Skills

Attention to detail

Time management

Communication skills

Team coordination

Education

Diploma or equivalent qualification

Tools

MS Office (Excel/Word)

Document management systems

Project collaboration platforms

Job description

Document Controller – Construction / Fire Protection

Job Summary We are looking for a detail-oriented and organised Document Controller to support our construction and fire protection projects. The successful candidate will be responsible for managing project documentation, drawings, submissions, transmittals and records to ensure documents are properly controlled, updated and readily available to the project team.

Key Responsibilities

• Manage and maintain project documents, drawings, specifications, correspondence and technical records.
• Control the issuance, revision and distribution of drawings and project documents.
• Maintain accurate document registers, revision logs and transmittal records.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Ensure the latest approved drawings and documents are properly circulated to relevant project teams.
• Monitor document status, including submission, approval, revision and superseded documents.
• Assist project teams with preparation and submission of shop drawings, as-built drawings, material submissions, method statements and other technical documents.
• Maintain proper filing and archiving of project records in accordance with company and project requirements.
• Follow up with project team members on outstanding document submissions and approvals.
• Ensure all documents are properly named, indexed and stored for easy retrieval.
• Support the project team during audits, inspections and project handover by providing the required documentation.
• Perform other administrative and document control duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Construction, Engineering, or a related discipline.
• 1–3 years of experience in document control, preferably within the construction, M&E or fire protection industry.
• Familiarity with construction drawings, technical submissions and project documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with document management systems or project collaboration platforms will be an advantage.
• Good organisational and time-management skills with strong attention to detail.
• Able to work independently as well as coordinate effectively with project teams.
• Good communication and interpersonal skills.
• Candidates with experience in fire protection / M&E projects will have an added advantage.

What We Offer

• Opportunity to work on fire protection system projects in the construction industry.
• Exposure to project documentation, engineering drawings and technical submissions.
• Supportive working environment with opportunities for career development.

Salary range - $2800.00 to $3500.00

Only shortlisted candidates will be notified.