Design Coordinator

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Optimum Solutions (Singapore) PTE LTD is recruiting for a 12-month contract role to support a leading Southeast Asian superapp, spanning mobility, food delivery, and digital payments. The position centers on design coordination, events, and broad administrative duties within the design team.

Work Schedule: Monday to Friday, 10:00 AM – 7:00 PM, including a 1-hour lunch break. The ideal candidate is meticulous, organized, able to handle ambiguity, and capable of keeping projects on track through

Qualifications

• Meticulous, organized, and detail-oriented with a thorough approach.
• Comfortable with ambiguity and able to debate respectfully when needed.
• Ability to grasp complex issues quickly and focus on critical priorities.
• Provide structure and facilitate decision-making with limited direction, while collaborating with the team.
• Have a can-do attitude and focus on user-centered design and solving user problems.
• At least 3 years of experience in coordination, project planning, or administration in design/tech.

Responsibilities

• Provide daily team support and maintain design assets, from hardware to software (e.g. Figma).
• Plan and coordinate design events from small workshops to off-site sessions.
• Arrange meetings, presentations, trainings and events.
• Schedule department calendars and appointments.
• Assist with travel expense tracking, onboarding and vendor sourcing.
• Support Design Producers to ensure on-time project coordination.
• Flag blockers and dependencies and keep project communications timely.

Skills

Coordination

Project planning

Administration

User-centered design

Communication

Figma

Tools

Figma

Job description

This is a 12-month contract role under Optimum Solutions. This role supports our client, a leading Southeast Asian superapp that offers a wide range of services, including mobility, food delivery, and digital payments.

Work Schedule: Monday - Friday, 10:00 AM - 7:00 PM. (inclusive of a 1-hour lunch break)

Responsibilities

• Provide daily team support, enquiry assistance and procedures, from hardware to software management (i.e. Figma) to the maintenance of design assets.
• Plan and coordinate various design events, from minor design workshops to complex off-site events.
• Make arrangements for meetings, presentations, training, and events to be organized.
• Schedule appointments and manage calendars for the department.
• Assist with the administrative aspects of the department, such as maintenance of the travel expense tracker, new-hire onboarding and vendor sourcing management.
• Assist the Design Producers in ensuring that all aspects of project coordination and planning are attended to for on-time completion.
• Help ensure projects are running smoothly on schedule, highlight any blockers and dependencies to avoid interruptions, manage timely project communication updates and resolve conflicting priorities.

Qualifications

• Meticulous, organized, and detail-oriented, with a thorough approach to work.
• Comfortable with ambiguity, candid, and able to debate respectfully when needed.
• Ability to grasp complex issues quickly and focus on critical priorities.
• Able to provide structure and facilitate decision-making with limited direction, while understanding when to collaborate with the extended team.
• Have a can-do attitude, a deep appreciation for user-centered design, and a focus on solving user problems.
• Have at least 3 years of experience in coordination, project planning, or administration roles, preferably in a design-related or technology environment.