Dental Ops and Admin Executive

ST. ANDREW'S DENTAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

ST. ANDREW'S DENTAL PTE. LTD.

is seeking a Dental Admin & Operations Executive to support day-to-day administrative and operational functions across our dental clinics in Singapore. Key duties include coordinating staff manpower schedules and duty rosters, monitoring inventory, processing invoices, and assisting with basic accounts reconciliation, insurance payments, and filing. The role requires strong organisation, attention to detail and proficiency in Excel.

Qualifications

• Strong organisational and administrative skills.
• Comfortable handling numbers, invoices and basic reconciliation.
• Attention to detail with ability to identify discrepancies.

Responsibilities

• Plan and coordinate staff manpower schedules and duty rosters.
• Monitor inventory levels and order dental, clinical and office supplies.
• Process receipt entry and reconcile insurance payments.
• Review and reconcile supplier invoices, payment records and discrepancies.
• Maintain filing and documentation of invoices, receipts and payments.
• Support management in daily operations and liaise with staff, suppliers and insurers.

Skills

Manpower scheduling

Inventory management

Invoicing

Accounts reconciliation

Excel

Attention to detail

Communication

Independent worker

Dental/healthcare ops experience

Job description

Dental Admin & Operations Executive

We are looking for a responsible and organised Dental Admin & Operations Executive to support the day-to-day administrative and operational functions of our dental clinics.

Key Responsibilities:

• Plan and coordinate staff manpower schedules and duty rosters to ensure adequate clinic coverage.
• Monitor clinic manpower requirements and assist with staff deployment across clinics where required.
• Monitor inventory levels and order dental, clinical and office supplies in a timely manner.
• Coordinate with suppliers and ensure stock received is accurate against purchase orders and invoices.
• Perform receipt entry and reconciliation of insurance payments received into the clinic management/accounting system.
• Monitor outstanding insurance payments and assist with payment reconciliation where required.
• Review and calculate staff overtime (OT) based on attendance records, schedules and approved overtime.
• Check supplier invoices, supporting documents and payment records to ensure invoices and amounts tally accurately.
• Assist with basic accounts and administrative reconciliation, including identifying and following up on discrepancies.
• Maintain proper filing and documentation of invoices, receipts, insurance payments and operational records.
• Support the management team in the smooth daily operations of the dental clinics.
• Liaise with clinic staff, suppliers, insurers and other relevant parties on administrative and operational matters.
• Perform other administrative and operational duties as assigned.

Requirements:

• Good organisational and administrative skills.
• Comfortable working with numbers, invoices and basic reconciliation.
• Good attention to detail and ability to identify discrepancies.
• Able to coordinate manpower schedules and handle multiple operational matters concurrently.
• Proficient in Microsoft Excel and general computer systems.
• Able to work independently and communicate effectively with clinic staff and external parties.
• Previous experience in dental, healthcare, clinic operations or administrative work will be an advantage.