Data Entry Clerk (Accounts Receivable)

AZURE CONSULTING SERVICE PRIVATE LIMITED; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

AZURE CONSULTING SERVICE PRIVATE LIMITED is seeking a detail-oriented Data Entry Clerk for our Accounts Receivable team in the west region. You will accurately input invoices, payments, credits, and other AR transactions into our accounting system, helping ensure timely recording of cash receipts.

The role emphasizes high accuracy, organization, and collaboration with other AR staff and cross-functional teams.

Qualifications

• High school diploma or equivalent.
• Accounting or finance education/certification is a plus.
• Prior data entry or accounts receivable experience preferred but not required.
• Fresh graduates with internship experience are encouraged to apply.
• Proficiency in data entry and office software, especially Excel.
• Strong attention to detail and organizational skills.
• Good communication and team-oriented mindset.
• West region on-site location.

Responsibilities

• Data Entry: Accurately input invoices, customer payments, credit memos, and other AR transactions into the accounting system in a timely manner.
• Verification: Verify the accuracy of invoices and payment details, ensuring that they match corresponding sales orders, contracts, and customer agreements.
• Payment Processing: Process customer payments via checks, credit cards, electronic transfers, and cash, ensuring that payments are applied correctly to customer accounts.
• Collections Support: Assist in monitoring overdue accounts and following up with customers on outstanding balances as directed by collections specialists or supervisors.
• Customer Communication: Respond to customer inquiries regarding invoice status, payment history, and account balances in a professional and courteous manner.
• Record Maintenance: Maintain organized and up-to-date accounts receivable records and documentation, including customer files, payment history, and correspondence.
• Reporting: Assist in generating accounts receivable reports and aging analyses to support financial reporting and decision-making.
• Compliance: Ensure compliance with company policies, procedures, and regulatory requirements related to accounts receivable processes.
• Team Collaboration: Collaborate with other members of the accounts receivable team and cross-functional departments to resolve issues and improve processes.

Skills

Data entry

Attention to detail

Organization

Team player

Communication

Education

High school diploma or equivalent

Tools

Excel

Accounting software

Job description

Overview:

We are seeking a detail-oriented and efficient Data Entry Clerk to join our Accounts Receivable team. The ideal candidate will be responsible for accurately entering financial data related to accounts receivable transactions into our systems. This role is critical to ensuring the timely processing and recording of incoming payments and maintaining accurate accounts receivable records.

Responsibilities:

• Data Entry: Accurately input invoices, customer payments, credit memos, and other accounts receivable transactions into the accounting system in a timely manner.
• Verification: Verify the accuracy of invoices and payment details, ensuring that they match corresponding sales orders, contracts, and customer agreements.
• Payment Processing: Process customer payments received via various methods such as checks, credit cards, electronic transfers, and cash, ensuring that payments are applied correctly to customer accounts.
• Collections Support: Assist in monitoring overdue accounts and following up with customers on outstanding balances as directed by collections specialists or supervisors.
• Customer Communication: Respond to customer inquiries regarding invoice status, payment history, and account balances in a professional and courteous manner.
• Record Maintenance: Maintain organized and up-to-date accounts receivable records and documentation, including customer files, payment history, and correspondence.
• Reporting: Assist in generating accounts receivable reports and aging analyses to support financial reporting and decision-making.
• Compliance: Ensure compliance with company policies, procedures, and regulatory requirements related to accounts receivable processes.
• Team Collaboration: Collaborate with other members of the accounts receivable team and cross-functional departments to resolve issues and improve processes.

Requirements:

• Education: High school diploma or equivalent. Additional education or certification in accounting or finance is a plus.
• Experience: Prior experience in data entry, accounts receivable, or related role preferred but not required. Fresh graduates with internship experience are encouraged to apply.
• Technical Skills: Proficiency in data entry and computer skills, including experience with accounting software and Microsoft Office Suite (especially Excel).
• Attention to Detail: Strong attention to detail and accuracy in data entry and record-keeping.
• Organization: Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Communication: Good verbal and written communication skills. Ability to communicate effectively with customers and internal stakeholders.
• Team Player: Ability to work collaboratively as part of a team and contribute to a positive work environment.
• Adaptability: Willingness to adapt to changing priorities and deadlines as required.
• Job location is at the west