Customer Support Representative

AES Global Holdings Pte. Ltd.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

AES Global Holdings Pte. Ltd. is seeking a Customer Support Representative to be the first point of contact for inbound customer needs.

You will interact daily with customers via phone, email, and web, and coordinate with internal teams to deliver accurate resolutions and a positive experience. The role includes order entry in SAP, invoicing, and supporting the quote-to-cash cycle, with travel approximately 10%.

Qualifications

• Degree in Business Administration or equivalent.
• 3+ years experience in a customer-centric, time-sensitive environment.
• Proficiency with SAP and CRM systems.
• Experience with order entry processes, delivery commitments and follow-up communications.
• Strong communication, organization, and attention to detail.
• Willingness to travel ~10% for training or meetings.

Responsibilities

• Takes responsibility for fully supporting customers from quote to invoice.
• Coordinates with Field Sales, Product Marketing, Global Support, Accounting, Engineering, or Operations to resolve issues.
• Use SAP to provide and update delivery schedules, quotations, and reporting.
• Invoicing and maintaining accurate records.
• Prioritize and expedite units; assess warranty claims for faster turnaround.
• Handle Sales Order Entry – Power, Spare Parts, & SFDC (SAP).
• Administer Service Orders – Power & SFDC (SAP).
• Produce routine reports: open orders, RMA backlog, service and revenue reports.
• Communicate with customers; responsive to internal and external needs.
• Execute processes for DEMO/EVAL units; record, ship, return, and report.
• Clerical tasks such as filing tax forms and purchase orders on SharePoint; assist with audits.
• Support team members and drive continuous improvement opportunities.

Skills

Customer-centric mindset

Time management

Strong communication

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

SAP

Salesforce.com

CRM systems

SharePoint

Job description

The Customer Support Representative (CSR) is the initial point of contact for inbound customer needs. Interacting daily with customers via phone, email, and web, the CSR acts as a representative of the customer to the company and use all available resources in order to provide accurate and prompt resolutions to customer issues and an overall positive customer experience.

Responsibilities:

• Takes responsibility for fully supporting customer from quote to invoice process.

• Coordinates frequently with local and remote Field Sales, Product Marketing, Global Support, Accounting, Engineering, or Operations staff in order to navigate the path to resolution of customer issues and enable a positive customer experience.

• Uses SAP to provide and update delivery schedules, prepare quotations and reporting status to the customer.

• Responsible for invoicing and keeping accurate records.

• Uses independent judgment in prioritizing and expediting units and examining warranty claims to produce better quality and speedy turnaround of customer requests.

• Sales Order Entry – Power, Spare Parts, & SFDC: Order Entry process (SAP).

• Service Order Administration – Power & SFDC: Service process (SAP).

• Routine reporting functions: sales open order report, RMA backlog, service reports, and revenue reports.

• Maintains constant communications with customer and is responsive to both internal and external customer needs.

• Executes proper processes for DEMO/EVAL units. This includes record, ship, return, and report on these units.

• Clerical tasks as assigned such as filing tax forms and customer purchase orders on SharePoint site and pulling data for audit purposes.

• Receives and completes requests from customers to ensure customer satisfaction.

• Works with efficiency and effectiveness to handle multiple, time sensitive tasks and meet expectations on metrics.

• Works closely with Export Compliance Department on foreign trade transactions to ensure compliance with government exporting regulations.

• Works as a member of the team by assisting and supporting each member.

• Accomplishes daily tasks reliably and accurately.

• Strives for improved functional proficiency. Identifies improvement opportunities within the group and works to remedy them.

Experience & Skillsets:

• Degree in Business Administration or equivalent

• 3+ years experience in a customer-centric, time-sensitive environment

• Demonstrates proficiency in all procedures and processes and completes tasks in an accurate and timely manner

• Demonstrates capabilities for being assigned higher levels of customer critical activities and additional responsibilities (e.g. customer visits, participation in QBR meetings, leading projects, assistance with special customs requirements, etc.)

• The ability to manage complex customer situations and issues independently.

• Previous experience with customer interface including order entry processes, delivery commitments and follow-on communications preferred.

• Experience with CRM and or business operating systems such as SAP, Salesforce.com or equivalent preferred.

• Some technical education or experience in the electronics field preferred.

• Ability to communicate verbally and in writing in an effective, positive, and professional manner with internal and external customers.

• Ability to comprehend, relate, and follow technical product and complex functional/process specifications.

• Effective organizational skills and strong attention to detail.

• Ability to manage and follow-up on competing priorities, conflicts and problems in a demanding, time-sensitive, customer-centric environment.

• Strong computer skills in Microsoft Office (Word, Excel, Outlook), data management, business systems and planning software (SAP preferred).

• Must bring a positive and professional attitude with the ability to manage conflicts.

• Possess a drive to learn more, increase productivity, and provide excellent customer experiences.

• Must have time management skills to work effectively in an organized fashion and provide internal and external customers with prompt follow up.

• Occasional travel for training or customer meetings. Travel expectation approximately 10%.