Customer Service Executive (Service Coordinator)

TALENT TRADER GROUP PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

TALENT TRADER GROUP PTE. LTD. in Singapore is seeking a Service Coordinator to handle customer inquiries, coordinate service delivery, and ensure timely resolution.

The role involves preparing quotations, processing job orders, coordinating with field engineers and subcontractors, maintaining records, and providing regular updates to managers. Excellent communication and 2 years of experience required. Join our team to drive service quality and customer satisfaction through proactive planning

Qualifications

• Diploma in Business Administration or related field.
• Minimum 2 years of experience in customer service/ service coordinator/ sales support.
• Excellent communication and presentation skills.

Responsibilities

• Handle customer enquiries and complaints via phone, email, and fax, ensuring timely follow-up and resolution.
• Prepare and issue quotations, service charges, and process Job Orders (JOP).
• Schedule, coordinate, and prioritize customer service requests.
• Coordinate with field service engineers, subcontractors, customers, and relevant authorities to ensure services are completed within the agreed timeline and meet customer expectations.
• Maintain service history records and follow up with customers to ensure their satisfaction.
• Maintain accurate and up-to-date service documentation, including service reports and customer feedback, and ensure all records are properly uploaded into the system.
• Provide regular updates and reports on customer accounts and service activities to the Service Manager, Assistant Service Manager, or Lead Coordinator.
• Monitor recurring service issues and customer complaints, and recommend process improvements to enhance service quality.
• Identify opportunities for additional services, follow-up maintenance, regular servicing, and equipment upgrades based on customer requirements.
• Ensure a high level of customer satisfaction through proactive service planning, coordination, and communication.
• Assist with customer audits and inspections by providing the necessary supporting documents and records.
• Prepare service request forms and purchase orders for vendors and subcontractors.
• Prepare shipping and delivery documentation for equipment, materials, and parts.
• Arrange flight reservations and travel bookings when required.
• Prepare and issue materials and spare parts to subcontractors, technicians, and service engineers.
• Raise purchase requisitions for accessories, installation materials, spare parts, and other items required for service or project work.
• Maintain proper filing systems, work schedules, records, and service-related documentation.
• Coordinate and maintain schedules for projects and service activities for all service personnel.

Skills

Customer service

Coordination

Communication

Education

Diploma in Business Administration

Job description

Job Description:

• Handle customer enquiries and complaints via phone, email, and fax, ensuring timely follow-up and resolution.
• Prepare and issue quotations, service charges, and process Job Orders (JOP).
• Schedule, coordinate, and prioritize customer service requests.
• Coordinate with field service engineers, subcontractors, customers, and relevant authorities to ensure services are completed within the agreed timeline and meet customer expectations.
• Maintain service history records and follow up with customers to ensure their satisfaction.
• Maintain accurate and up-to-date service documentation, including service reports and customer feedback, and ensure all records are properly uploaded into the system.
• Provide regular updates and reports on customer accounts and service activities to the Service Manager, Assistant Service Manager, or Lead Coordinator.
• Monitor recurring service issues and customer complaints, and recommend process improvements to enhance service quality.
• Identify opportunities for additional services, follow-up maintenance, regular servicing, and equipment upgrades based on customer requirements.
• Ensure a high level of customer satisfaction through proactive service planning, coordination, and communication.
• Assist with customer audits and inspections by providing the necessary supporting documents and records.
• Prepare service request forms and purchase orders for vendors and subcontractors.
• Prepare shipping and delivery documentation for equipment, materials, and parts.
• Arrange flight reservations and travel bookings when required.
• Prepare and issue materials and spare parts to subcontractors, technicians, and service engineers.
• Raise purchase requisitions for accessories, installation materials, spare parts, and other items required for service or project work.
• Maintain proper filing systems, work schedules, records, and service-related documentation.
• Coordinate and maintain schedules for projects and service activities for all service personnel.

Requirements:

• Diploma in Business Administration or any related fields.
• Minimum 2 years of experience in customer service/ service coordinator/ sales support.
• Excellent communication and presentation skills

EA License No.: 13C6305

Registration No.: R23117856 CHOE KIN MUN

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