Course Management Executive

AMITY GLOBAL INSTITUTE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

AMITY GLOBAL INSTITUTE PTE. LTD. is seeking an organized administrator to support Lecturer Deployment and timetable planning.

You will manage lecturer rosters, schedule classes, and communicate changes to students and staff. The role requires attention to detail, proactive collaboration, and strong communication skills. Responsibilities include coordinating with HR and Academic Directors, preparing deployment approvals, and updating trackers and timetables for both internal and EDP programmes.

Qualifications

• Diploma with minimum 1 year of relevant work experience.
• Strong verbal and written communication skills.
• Ability to work in groups and demonstrate leadership.

Responsibilities

• Prepare and update the list of deployed lecturers (5 FT & 20 Adjunct lecturers).
• Schedule classes and prepare timetables after checking lecturer availability.
• Prepare and send deployment for approval and arrange contract from HR.
• Register with EDP partner by sending necessary documents to Academic Directors.
• Update lecturer deployment tracker for TU.
• Prepare monthly hours report for FT lecturers.
• Provide the supporting document to register new lecturers with SSG via QAC.
• Prepare an orientation email draft for ASM with the required attachments.
• Prepare a module student name list for ALL courses and share it with ASM.
• Prepare timetables for in-house and EDP programmes.
• Inform students of changes via Blackboard, email & WhatsApp.
• Update late-joiners on the timetable.
• Provide timetables to the marketing team as requested.
• Classroom allocations.
• Zoom / Swivl links.
• Student queries.

Skills

Creative

Analytical

Detail-oriented

Pro-active

Verbal communication

Written communication

Leadership

Education

Diploma

Job description

Responsibilities

Support Lecturer Deployment

• Prepare and update the list of deployed lecturers (5 FT & 20 Adjunct lecturers)
• Schedule classes and prepare timetables after checking lecturer availability
• Prepare and send deployment for approval and arrange contract from HR
• Register with EDP partner by sending necessary documents to Academic Directors
• Update lecturer deployment tracker for TU
• Prepare monthly hours report for FT lecturers
• Provide the supporting document to register new lecturers with SSG via QAC

Timetable / Course Planning

• Prepare an orientation email draft for ASM with the required attachments
• Prepare a module student name list for ALL courses and share it with ASM
• Prepare timetables for in-house and EDP programmes
• Inform students of changes via Blackboard, email & WhatsApp
• Update late-joiners on the timetable
• Provide timetables to the marketing team as requested
• Classroom allocations
• Zoom / Swivl links
• Student queries

Required Skills & Abilities

• Creative and analytical
• Detail-oriented and pro-active
• Strong verbal and written communication skills
• Ability to work in groups and demonstrate leadership skills

Minimum Academic Qualifications & Work Experience

Diploma with minimum 1 year of relevant work experience