Costing Executive

ANNEXION PARTNERS PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

ANNEXION PARTNERS PTE. LTD. is seeking a skilled costing professional to prepare accurate cost estimates and commercial quotations for lighting projects in Singapore.

You will review client requests, drawings and bills of quantities to define project requirements and develop detailed cost breakdowns. You will obtain supplier quotations, coordinate with sales and project teams on pricing strategies, and maintain comprehensive costing records and quotation documents for timely submissions and

Qualifications

• Diploma or equivalent qualification in Business Administration, Quantity Surveying, Engineering, Supply Chain Management or a related discipline.
• Relevant experience in project costing, quotation preparation, tender administration, sales coordination or commercial support.
• Experience within commercial lighting, electrical products, M&E subcontracting, construction materials or building products supply would be highly advantageous.
• Ability to interpret client requirements, pricing schedules, product specifications and bills of quantities.
• Experience preparing detailed cost estimates, client quotations and tender pricing submissions.

Responsibilities

• Prepare accurate cost estimates, pricing proposals and commercial quotations.
• Review client enquiries, drawings, schedules and bills of quantities to understand project requirements.
• Develop detailed cost breakdowns covering lighting fixtures, materials, accessories, installation requirements and other relevant project costs.
• Obtain and evaluate supplier quotations to determine competitive material pricing and overall project costs.
• Work closely with sales and project teams to establish appropriate pricing strategies while maintaining commercial competitiveness and profitability.
• Prepare and update costing sheets, pricing schedules and quotation documents for client submissions.
• Review and revise cost estimates in response to changes in project scope, specifications, quantities and client requirements.
• Ensure quotations are submitted accurately and within agreed timelines.
• Maintain organised records of project costing, quotations, pricing revisions and commercial correspondence.

Skills

Project costing

Quotation preparation

Tender administration

Sales coordination

Commercial support

Education

Diploma or equivalent

Job description

Project Costing & Client Quotations

• Prepare accurate and competitive cost estimates, pricing proposals and commercial quotations for lighting supply and installation projects.
• Review client enquiries, project specifications, drawings, schedules and bills of quantities to understand project requirements.
• Develop detailed cost breakdowns covering lighting fixtures, materials, accessories, installation requirements and other relevant project costs.
• Obtain and evaluate supplier quotations to determine competitive material pricing and overall project costs.
• Work closely with sales and project teams to establish appropriate pricing strategies while maintaining commercial competitiveness and profitability.
• Prepare and update costing sheets, pricing schedules and quotation documents for client submissions.
• Review and revise cost estimates in response to changes in project scope, specifications, quantities and client requirements.
• Ensure quotations are submitted accurately and within agreed timelines.
• Maintain organised records of project costing, quotations, pricing revisions and commercial correspondence.

Tender & Bid Preparation

• Coordinate the costing and commercial preparation of tenders, bids and quotation submissions for commercial lighting projects.
• Review tender documents, technical specifications, drawings and pricing schedules to identify relevant costing requirements.
• Prepare tender pricing breakdowns, material cost estimates and supporting commercial documentation.
• Liaise with suppliers and manufacturers to obtain competitive quotations and confirm product specifications, availability and lead times.
• Work with internal stakeholders to ensure tender submissions are commercially accurate, complete and aligned with client requirements.
• Assist in evaluating alternative lighting products or material options to optimise project costs.
• Support tender clarifications, pricing revisions and post-submission commercial negotiations.
• Monitor tender deadlines and maintain accurate records of submitted bids and quotation outcomes.

Supplier Pricing & Purchasing Coordination

• Source and obtain pricing from lighting manufacturers, distributors and suppliers to support project costing and quotations.
• Compare supplier quotations based on pricing, specifications, delivery schedules and commercial terms.
• Coordinate with suppliers to clarify product specifications, quantities, availability and delivery requirements.
• Prepare and process purchase orders upon confirmation of customer orders and internal approvals.
• Verify purchase order details against approved quotations, project specifications and agreed supplier pricing.
• Monitor supplier pricing changes and update costing records to maintain quotation accuracy.
• Work closely with procurement and operations teams to ensure timely material ordering and fulfilment.

Sales Order Processing & Invoicing

• Process confirmed customer orders and ensure accurate conversion of approved quotations into sales documentation.
• Prepare customer invoices in accordance with agreed pricing, purchase orders and contractual terms.
• Verify invoice details against approved quotations, delivery orders and relevant supporting documents.
• Coordinate with sales, operations and finance teams to ensure timely and accurate billing.
• Assist in resolving discrepancies relating to customer pricing, purchase orders, invoices and delivery documentation.
• Maintain accurate records of sales orders, invoices, purchase orders and commercial transactions.

Commercial Coordination & Cost Control

• Support sales and project teams in monitoring project costs and identifying potential pricing discrepancies.
• Track changes in material costs, supplier quotations and project requirements that may affect commercial proposals.
• Assist in preparing cost comparisons, pricing analyses and basic profitability assessments.
• Coordinate with internal stakeholders to ensure commercial documentation is accurate and properly maintained.
• Maintain updated costing databases, supplier price lists and quotation templates.
• Identify opportunities to improve costing accuracy, quotation turnaround times and commercial administration processes.
• Provide general commercial and operational support to management as required.

Key Requirements

• Diploma or equivalent qualification in Business Administration, Quantity Surveying, Engineering, Supply Chain Management or a related discipline.
• Relevant experience in project costing, quotation preparation, tender administration, sales coordination or commercial support.
• Experience within commercial lighting, electrical products, M&E subcontracting, construction materials or building products supply would be highly advantageous.
• Ability to interpret client requirements, pricing schedules, product specifications and bills of quantities.
• Experience preparing detailed cost estimates, client quotations and tender pricing submissi