Corporate Secretary (Manager, Real Estate)

Cana Consulting; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Cana Consulting, in Singapore, is seeking an experienced corporate secretarial and governance professional to support the listed entity and its portfolio of local and overseas subsidiaries and joint ventures.

The role provides direct exposure to board and board committee matters, SGX-listed company requirements, and regional entity management, with responsibilities spanning minutes, resolutions, filings, reports, and AGM coordination.

Qualifications

• Qualified Chartered Secretary (ICSA) or law degree/diploma.
• >10 years of corporate secretarial / governance experience.
• Strong knowledge of Singapore Companies Act and governance requirements; SGX Listing Manual is a plus.
• Experience supporting Boards and senior management in listed-company environments.
• Excellent written and spoken English; strong drafting skills.
• Highly organized with ability to manage multiple priorities and deadlines.
• Collaborative team player with stakeholder management skills.

Responsibilities

• Provide corporate secretarial and governance support to the listed entity and group across Singapore and overseas.
• Coordinate Board, Board Committee and shareholder meetings; prepare materials and approvals.
• Attend meetings and prepare/review board minutes, resolutions and other documentation.
• Prepare and coordinate SGX announcements and regulatory filings.
• Support compliance with SGX Listing Manual and Singapore Companies Act.
• Assist with Annual Report, governance disclosures and AGM documentation; manage AGM logistics.
• Coordinate with external secretarial providers across jurisdictions.
• Support corporate secretarial aspects of cross-border transactions and restructurings.
• Liaise with auditors and advisors on statutory audits and corporate matters.
• Coordinate KYC and corporate information requests; maintain entity management system and Board portal.
• Provide guidance to junior staff and contribute to governance process improvements.

Skills

Chartered Secretary (ICSA)

Board support

Governance experience

English writing

Regulatory compliance

Education

Law degree or professional equivalent

Job description

Cana Consulting is exclusively partnering with an established Singapore-listed group with a diversified regional presence. They are looking to appoint an experienced corporate secretarial and governance professional to join their team, supporting the listed entity and its portfolio of local and overseas subsidiaries and joint ventures.

This is a broad-based role offering direct exposure to Board and Board Committee matters, SGX-listed company requirements, corporate governance and regional entity management.

Key Responsibilities

• Provide corporate secretarial and governance support to the listed entity and its group of companies across Singapore and overseas.
• Coordinate and support Board, Board Committee and shareholder meetings, including preparation and circulation of meeting materials, meeting logistics and related approvals.
• Attend meetings and prepare/review Board and shareholder minutes, resolutions and other corporate documentation.
• Prepare and coordinate the release of SGX announcements and regulatory filings.
• Support compliance with the SGX Listing Manual, Singapore Companies Act and other applicable corporate and regulatory requirements.
• Assist with the preparation of the Annual Report, corporate governance disclosures and AGM documentation, as well as the organization and execution of the AGM.
• Manage and coordinate with external corporate secretarial service providers across multiple overseas jurisdictions.
• Support corporate secretarial aspects of local and cross-border transactions, restructurings and other corporate exercises.
• Liaise with external auditors and other professional advisers in relation to statutory audits and corporate matters.
• Coordinate KYC and corporate information requests relating to entities within the group.
• Maintain and oversee the group's entity management system and Board portal, including liaison with external vendors.
• Provide guidance and support to junior team members and contribute to the continuous improvement of governance and corporate secretarial processes.

Requirements

• Qualified Chartered Secretary (ICSA), or holder of a recognized law degree/diploma.
• >10 years of relevant corporate secretarial / corporate governance experience, ideally with exposure to a Singapore-listed company.
• Good working knowledge of the Singapore Companies Act and corporate governance requirements; familiarity with the SGX Listing Manual would be highly advantageous.
• Strong experience supporting Boards and senior management, with the maturity and confidence to operate in a listed-company environment.
• Excellent written and spoken English, with strong drafting and documentation skills.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines concurrently.
• Collaborative team player with strong stakeholder-management skills.

Candidates from listed companies, established corporate secretarial practices or professional services firms with strong listed-company exposure are welcome to apply.