Corporate Secretary & Admin Specialist

CAP ADVISORY GROUP PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

CAP ADVISORY GROUP PTE. LTD. is seeking an administrator with a Diploma or at least 2 years of relevant experience to support corporate secretarial tasks.

The role involves maintaining minutes books, statutory registers, and both physical and electronic filing systems. You will coordinate notarization and legalization requirements, arrange board/shareholders' meeting document packs, and manage the ordering of corporate items.

Qualifications

• Diploma holders or candidates with at least 2 years of relevant work experience.

Responsibilities

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders’ meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.

Education

Diploma

Job description

CAP ADVISORY GROUP PTE. LTD. is seeking an administrator with a Diploma or at least 2 years of relevant experience to support corporate secretarial tasks.

The role involves maintaining minutes books, statutory registers, and both physical and electronic filing systems. You will coordinate notarization and legalization requirements, arrange board/shareholders' meeting document packs, and manage the ordering of corporate items.