Corporate Secretariat Manager

SJ Group; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Surbana Jurong (SJ) is seeking a Chartered Secretary to act as named Company Secretary for the Group’s entities in Singapore and beyond. You will manage the full spectrum of corporate secretarial work and maintain statutory records with timely filings.

You will support boards, drive governance initiatives, and contribute to digitalisation of workflows while liaising across Legal, Finance, Tax and People & Culture.

Qualifications

• Qualified Chartered Secretary with CSIS/ICSA qualification.
• At least 10 years of corporate secretarial experience.
• Proficient in Microsoft Word and Excel, with strong attention to detail and document management skills.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment as well as independently with minimal supervision.

Responsibilities

• Act as named Company Secretary for companies within Surbana Jurong Group, if required by the Chief Legal Counsel.
• Handle the full spectrum of corporate secretarial work and manage a portfolio of companies in Singapore and overseas.
• Ensure compliance with statutory and regulatory requirements through the effective maintenance of corporate secretarial records and timely statutory filings.
• Provide corporate secretarial support for Board and Board Committee meetings, including the preparation of meeting materials and coordination of meeting logistics.
• Support the continuous improvement and transformation of corporate secretarial workflows, including the implementation of digitalisation initiatives.
• Liaise with corporate secretarial teams and manage corporate secretarial service providers across the Group in various countries.
• Support the development of systems and processes in accordance with corporate governance best practices and company secretarial principles.
• Manage the preparation and issuance of powers of attorney and other documents under seal.
• Provide corporate secretarial support for AGMs and EGMs, including notices, resolutions, and shareholder communications.
• Support corporate actions, including incorporation, restructuring, and striking off/winding up of branches/entities across the Group's various jurisdictions.
• Coordinate with Legal, Finance, Tax, and People & Culture on cross-functional matters requiring corporate secretarial support.

Skills

Strong communication

Interpersonal skills

Microsoft Word

Microsoft Excel

Education

CSIS/ICSA Chartered Secretary

Tools

Microsoft Word

Microsoft Excel

Job description

Create futures worth inheriting with SJ

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

Create futures worth inheriting with SJ

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Responsibilities

• Act as named Company Secretary for companies within Surbana Jurong Group, if required by the Chief Legal Counsel
• Handle the full spectrum of corporate secretarial work and manage a portfolio of companies in Singapore and overseas
• Ensure compliance with statutory and regulatory requirements through the effective maintenance of corporate secretarial records and timely statutory filings
• Provide corporate secretarial support for Board and Board Committee meetings, including the preparation of meeting materials and coordination of meeting logistics
• Support the continuous improvement and transformation of corporate secretarial workflows, including the implementation of digitalisation initiatives
• Liaise with corporate secretarial teams and manage corporate secretarial service providers across the Group in various countries
• Support the development of systems and processes in accordance with corporate governance best practices and company secretarial principles
• Manage the preparation and issuance of powers of attorney and other documents under seal
• Provide corporate secretarial support for AGMs and EGMs, including notices, resolutions, and shareholder communications
• Support corporate actions, including incorporation, restructuring, and striking off/winding up of branches/entities across the Group's various jurisdictions
• Coordinate with Legal, Finance, Tax, and People & Culture on cross-functional matters requiring corporate secretarial support.

Requirements

• Qualified Chartered Secretary with CSIS/ICSA qualification.
• At least 10 years of corporate secretarial experience.
• Ability to work effectively under pressure and manage tight deadlines.
• Proficient in Microsoft Word and Excel, with strong attention to detail and document management skills.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment as well as independently with minimal supervision.
• Experience supporting listed companies would be an advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!