Corporate Secretarial Executive

Portcullis Global Services Pte. Ltd.; Singapore; On-site; SGD 42,000 - 63,000; Full time

Job summary

Portcullis Global Services Pte. Ltd. invites applications for a Corporate Secretarial Executive position focused on Singapore companies.

The role requires 2–4 years of relevant experience in financial services or corporate secretarial work, with strong Chinese language communication for Mandarin-speaking clients. Candidate should be methodical, meticulous, and capable of effective planning. Proficiency in MS Office is essential, and the team environment values proactive collaboration and

Qualifications

• 2–4 years of experience in financial services or corporate secretarial work.
• Diploma or degree in Corporate Administration or related field.
• Ability to converse in Chinese for Mandarin-speaking clients.
• Methodical and meticulous; strong planning and communication.
• Team player with proactive attitude.
• Strong MS Office skills: Word, Excel, PowerPoint, Nitro.

Responsibilities

• Control and management of all company secretarial matters for Singapore companies.
• Regulatory compliance including ACRA/BIZ filings and IRAS e-stamping.
• Review company mail and advise clients accordingly.
• Conduct client due diligence and maintain records.
• Maintain efficient corporate database and assist as needed.

Skills

Communication skills

Interpersonal skills

Planning

Teamwork

Problem solving

Education

Diploma or Degree in Corporate Administration

Tools

MS Office

Word

Excel

PowerPoint

Nitro

Job description

Join Portcullis as a Corporate Secretarial Executive (Singapore Companies)

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our Singapore Companies team as a Corporate Secretarial Executive.

Key Responsibilities:

• Control and management of all company secretarial matters in respect of Singapore companies set up by clients including maintenance of correspondence, corporate files and registers.
• All regulatory compliance requirements, ACRA/BIZ filings, IRAS e-stamping.
• Reviewing and forwarding company mail and ensuring clients are advised.
• Conducting client due diligence and maintaining records.
• Any other matters which may be required by the Manager in Charge or the Directors
• Ensure efficient maintenance of corporate database

We are looking for candidates who meet the following criteria:

• 2 – 4 years experiences in financial services or with relevant corporate secretarial experience with a professional firm.
• Diploma/ Degree inCorporate Administrationor other related field.
• Ability to converse in Chinese to effectively communicate with Mandarin-speaking clients.
• Methodical and meticulous.
• Excellent planning, problem-solving, interpersonal skills and communication skills.
• Strong Microsoft Office (MS) applications – Word / Excel / PowerPoint/ Nitro
• Proactive and ability to work in a team

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years
• Join a team that is committed to professional excellence and client success
• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Corporate Secretarial career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.