Corporate Secretarial Executive

ATP CORPORATE ADVISORY PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate advisory firm in Singapore is seeking a Corporate Secretary Assistant to ensure compliance with ACRA and handle various corporate secretarial tasks. Responsibilities include preparing corporate documents, maintaining client records, managing communications, and assisting with KYC processes. The ideal candidate should demonstrate attention to detail, organizational skills, and a high level of confidentiality.

Responsibilities

• Assist the Corporate Secretary in handling a portfolio of clients.
• Prepare and lodge corporate secretarial documents with ACRA.
• Maintain and update statutory registers and corporate records for clients.
• Coordinate and prepare agendas, resolutions, and minutes for meetings.
• Manage client communications and respond to inquiries.
• Ensure proper document control and organize files for retrieval.

Job description

• Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.
• Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.
• Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.
• Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.
• Handle the submission of relevant statutory filings and ensure deadlines are met.
• Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.
• Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.
• Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.
• Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.
• Maintain a high level of confidentiality and secure handling of sensitive corporate information.
• Any other ad-hoc job assigned by manager.