Corporate Secretarial Assistant Manager/Manager

Apex Group; Singapore; On-site; SGD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Job summary

Apex Group is seeking a Corporate Secretarial Manager in Singapore to lead the full spectrum of secretarial work for fund projects, including large client sets and complex transactions. You will review resolutions, manage governance documentation, and train junior teammates.

The role requires 7–10 years of secretarial experience, strong SG Act knowledge, and independent problem-solving in a fast-paced environment. Competitive remuneration and development opportunities are offered.

Qualifications

• Minimum 7–10 years of secretarial experience.
• Strong knowledge of the Singapore Companies Act and governance procedures.
• Relevant qualifications are an advantage.
• Experience with fund structures is an advantage.
• Proactive, detail‑oriented and able to work independently.
• Ability to guide and train team members.

Responsibilities

• Handle full spectrum of corporate secretarial work for fund projects.
• Review documents such as resolutions, AGM/EGM minutes, and incorporation packs.
• Prepare complicated resolutions for complex transactions.
• Manage share transfers and stamp duties for private companies and VCC.
• Maintain statutory records and registers for client entities.
• Assist in KYC on-boarding and periodic reviews.
• Organize board and committee meetings and prepare board packs.
• Stay updated on Singapore Companies Act changes and advise the team.

Skills

Secretarial experience

Singapore Companies Act

Governance knowledge

Education

Relevant qualifications

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Corporate Secretarial Manager

Location : Singapore

Job specification

• Handle full spectrum of corporate secretarial work for various fund projects including 100 plus Singapore companies/Limited Partnerships/VCC/Branch

• Handle various queries from client

• Review various documents prepared by support team including resolutions, AGM, EGM, minutes, incorporation pack, striking off pack, etc.

• Prepare complicated resolution/documents for complicated transactions.

• Handle Shares Transfer and application of relevant Stamp Duty for Private companies and VCC with Inland Revenue Authority of Singapore (“IRAS”)

• Handle various share-related transactions for fund structures, ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.

• Handling Incorporation and striking off of Singapore entity

• Handle Corppass registration/authorisation

• To ensure completeness of transaction from preparation of documents to ACRA/IRAS filings.

• Ensure maintaining Statutory Records and Register (i.e. Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.) for clients’ entities

• Assist in KYC related tasks/on-boarding process/periodical review

• Organize, attend the Board Meeting/IC Meeting, Members Meeting including preparation of Board Pack for the clients

• Be alert of ACRA new requirements and change of Singapore Companies Act and update the team accordingly

• Provide guidance to team members and train them to handle clients’ requests independently.

• Involve into billing process, internal reporting and Co Sec internal process/procedure implementation/enhancement.

• Other ad hoc assignments assigned from time to time.

Skills Required:

• At least 7 to 10 years’ secretarial experience.

• Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions.

• Relevant qualifications are an advantage.

• Knowledge of fund structure is an advantage.

• Good communicator and high attention to detail.

• Proactive, problem solver, able to work independently and able to work with others as a team.

• Ability to review and guide team members on secretarial related matters.

• Ability to work under pace environment and multi-tasks.

• Ability to liaise and work well with various stakeholders, ie. directors, bankers, auditors, tax agents, investment managers, authorities etc.

What you will get in return:

A genuinely unique opportunity to be part of an expanding large global business.

Competitive remuneration commensurate with skills and experience.

Training and development opportunities to be team leader

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/