Corporate Secretarial Assistant Manager

Apex Group Ltd (UK Branch); Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Apex Group Ltd (UK Branch) in Singapore seeks a Corporate Secretarial Assistant Manager to handle secretarial work for fund projects, including Singapore and offshore entities, and to prepare resolutions and minutes.

The role involves filing with ACRA, organizing board meetings, KYC onboarding, and guiding a small team in a fast-paced environment; excellent communication and attention to detail are essential.

Qualifications

• Knowledge of Singapore Companies Act, Singapore VCC Act and ACRA regulations for entities in Singapore.
• Fund structure knowledge is an advantage.
• Strong communication and high attention to detail.
• Proactive, problem solver, able to work independently and with a team.
• Ability to review and guide team on secretarial matters.
• Ability to work in a fast-paced environment and multi-task.
• Ability to liaise with directors, bankers, auditors, tax agents, investment managers and authorities.

Responsibilities

• Handle corporate secretarial work for fund projects including 80+ Singapore or offshore entities/LPs/VCC/Branch.
• Draft resolutions for Members/Directors and post into minutes books.
• Prepare AGM and EGM documentation for private companies and VCC.
• Handle incorporation and striking off for Singapore entities, Branch and VCC.
• Manage share transfers and stamp duty applications for private companies and VCC with IRAS.
• Oversee shares-related transactions for fund structures.
• Lodge statutory documents with ACRA.
• Update statutory records and registers (Members, Directors, Charges, Registrable Controllers, etc.).
• Assist in KYC onboarding processes.
• Issue share certificates and manage filings.
• Set up CorpPass accounts and assign third parties.
• Organize Board/IC/Member meetings and prepare Board Packs.
• Review documents and provide guidance to team members.
• Contribute to billing processes and internal procedures.

Skills

Singapore Companies Act

VCC Act

Corporate Governance

ACRA regulations

Stakeholder liaison

Attention to detail

Team leadership

Multi-tasking

Independent work

Problem solving

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Corporate Secretarial Assistant Manager

Location : Singapore

Job specification

• Handle corporate secretarial work for various fund projects including 80 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch

• Draft Members’/Directors’ writing in resolutions for Singapore private companies/Limited Partnerships/VCC/Branch and registers to post/update into the minutes books of the entities

• Prepare AGM and EGM documentation for the private Companies and VCC

• Handle incorporation and striking off Singapore Private Companies, Singapore Branch and VCC

• Handle Shares Transfer and application of relevant Stamp Duty for Private companies and VCC with Inland Revenue Authority of Singapore (“IRAS”)

• Handle various shares related transaction for fund structure,ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.

• Prepare the lodgment of statutory documents with ACRA

• Update Statutory Records and Register (i.e.Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.)

• Assist in KYC related tasks/on-boarding process

• Issuance of share certificates, to complete physical filing from time to time

• Setting-up of CorpPass Accounts and assign third party

• Organize, attend the Board Meeting/IC Meeting, Members Meeting including preparation of Board Pack for the clients

• Review documents prepared by team members

• Provide guidance to team members

• Involve into billing process and Co Sec internal process/procedure implementation/enhancement

Skills Required:

• Good knowledge of Singapore Companies Act, Singapore VCC Act, Corporate Governance, ACRA regulations for various types of entities in Singapore and procedure of various secretarial transactions.

• Knowledge of fund structure is an advantage.

• Good communicator and high attention to detail

• Proactive, problem solver, able to work independently and able to work with other as a team

• Ability to review and guide team members on secretarial related matters

• Ability to work under pace environment and multi-tasks

• Ability to liaise and work well with various stakeholders,ie. directors, banker, auditors, tax agent, investment manager, authority and etc

What you will get in return:

A genuinely unique opportunity to be part of an expanding large global business.

Competitive remuneration commensurate with skills and experience.

Training and development opportunities to be team leader

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.