Corporate Secretarial Assistant Manager

CO_AFSSN Apex Fund Services (Singapore) Pte. Ltd.; Singapore; On-site; SGD 60,000 - 110,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Job summary

Apex Group in Singapore is seeking a Corporate Secretarial Assistant Manager to handle secretarial work for multiple fund projects and oversee related governance tasks. You will draft resolutions, maintain statutory records and prepare board documentation, ensuring compliance across entities.

The role involves incorporation and deregistration tasks, KYC onboarding support, and collaborative work with Directors, bankers, and auditors. Excellent attention to detail and teamwork are essential.

Qualifications

• Solid knowledge of Singapore Companies Act and related regulatory framework.
• Experience with fund structures, VCCs, SPVs is preferred.
• Detail-oriented with strong communication and teamwork.

Responsibilities

• Handle corporate secretarial work for fund projects including 80+ Singapore or offshore entities.
• Draft Members’/Directors’ resolutions and maintain registers and minutes.
• Prepare AGM and EGM documentation for private Companies and VCC.
• Handle incorporation and striking off for Singapore Private Companies, Singapore Branch and VCC.
• Process Shares Transfers and Stamp Duty with IRAS for Private companies and VCC.
• Lodge statutory documents with ACRA.
• Update Statutory Records and Registers (Members, Directors, Charges, etc.).
• Assist in KYC and onboarding processes.
• Issue share certificates and manage filing from time to time.
• Organize Board/IC/Shareholder meetings and prepare Board Packs.
• Review documents and provide guidance to team members.

Skills

Singapore Companies Act

Secretarial Knowledge

Document Drafting

Board/Committee Support

KYC / On-boarding

Team Guidance

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Corporate Secretarial Assistant Manager

Location : Singapore

Job specification

• Handle corporate secretarial work for various fund projects including 80 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch
• Draft Members’/Directors’ writing in resolutions for Singapore private companies/Limited Partnerships/VCC/Branch and registers to post/update into the minutes books of the entities
• Prepare AGM and EGM documentation for the private Companies and VCC
• Handle incorporation and striking off Singapore Private Companies, Singapore Branch and VCC
• Handle Shares Transfer and application of relevant Stamp Duty for Private companies and VCC with Inland Revenue Authority of Singapore ("IRAS")
• Handle various shares related transaction for fund structure,ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.
• Prepare the lodgment of statutory documents with ACRA
• Update Statutory Records and Register (i.e.Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.)
• Assist in KYC related tasks/on-boarding process
• Issuance of share certificates, to complete physical filing from time to time
• Setting-up of CorpPass Accounts and assign third party
• Organize, attend the Board Meeting/IC Meeting, Members Meeting including preparation of Board Pack for the clients
• Review documents prepared by team members
• Provide guidance to team members
• Involve into billing process and Co Sec internal process/procedure implementation/enhancement

Skills Required

• Good knowledge of Singapore Companies Act, Singapore VCC Act, Corporate Governance, ACRA regulations for various types of entities in Singapore and procedure of various secretarial transactions.
• Knowledge of fund structure is an advantage.
• Good communicator and high attention to detail
• Proactive, problem solver, able to work independently and able to work with other as a team
• Ability to review and guide team members on secretarial related matters
• Ability to work under pace environment and multi-tasks
• Ability to liaise and work well with various stakeholders,ie. directors, banker, auditors, tax agent, investment manager, authority and etc

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.
• Training and development opportunities to be team leader

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.