Corporate Secretarial and Admin Senior Executive

STAMFORD LAND MANAGEMENT PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading property management firm in Singapore is looking for a Corporate Secretarial and Admin Senior Executive to ensure compliance with statutory and regulatory requirements under the Companies Act. Responsibilities include managing corporate matters for various entities, supporting Board meetings, and maintaining accurate statutory records. The ideal candidate should possess a diploma or degree in Business Studies or Law, with a minimum of 4 years experience in corporate secretarial roles, and strong knowledge of ACRA requirements. This fulltime position demands excellent client service skills and ability to manage multiple deadlines.

Qualifications

• Minimum 4 years of corporate secretarial experience.
• 2 years in a similar administrative role.
• Strong knowledge of ACRA filing requirements.

Responsibilities

• Ensure compliance with statutory requirements.
• Prepare and file annual returns and statutory documents.
• Coordinate Annual General Meetings.

Skills

Knowledge of Singapore Companies Act

Client service skills

Strong written and verbal communication

Organizational skills

Attention to detail

Education

Diploma or degree in Business Studies or Law

Pursuing ICSA or SAICSA qualification

Tools

Microsoft Office

ACRA BizFile+

Entity management systems

Job description

Job Overview

The Corporate Secretarial and Admin Senior Executive is responsible for ensuring full compliance with statutory and regulatory requirements under the Companies Act, ACRA, and other governing bodies. This role involves managing the corporate secretarial matters for multiple entities within the Group, supporting Board and shareholder processes, and maintaining the integrity and accuracy of statutory records.

Job Description

1) Statutory Compliance & Governance

• Ensure all entities within the Group comply with the Companies Act, ACRA regulations, ASIC requirements and internal governance standards.
• Prepare and file annual returns, changes in directors, officers, share capital, and other statutory documents promptly.
• Maintain and update statutory registers (directors, shareholders, charges, etc.) in accordance with legal requirements.
• Monitor corporate governance and regulatory developments, providing timely updates to management.
• Manage Australia Securities & Investment Commission (“ASIC”) Lodgements to appoint or cease office holders; Change of address directors

2) Board & Shareholder Support

• Circulate Corporate Secretarial related documents for signatures.
• Compile and print all deliverables and reports for management and Board’s meetings.
• Coordinate Annual General Meetings (AGMs) including preparation of notices, proxies, and minutes
• Organise and prepare for Board and Committee meetings, including scheduling, agenda preparation, and minute-taking.
• Draft Directors resolution and filing with ACRA and ASIC.

3) Administrative & Systems Management

• Prepare, maintain, and update Corporate Secretarial related documents and files.
• Keeping statutory records, including audited accounts, names of company directors and shareholders.
• Attend to striking-off of companies, employment pass applications, administration of CorpPass and other government administrative bodies’ access.
• Provide general administrative support to the Company Secretary
• Monitor the submission of various reports and compile for submission to senior management.
• Distribution of incoming mail and courier/posting of outgoing mails.Requirement
  • Candidates possess a diploma, degree or other professional qualifications in Business Studies or Law or currently pursuing Institute of Chartered Secretaries and Administrators (“ICSA”) or Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA).
  • Minimum 4 years corporate secretarial experience and 2 years of relevant experience in a similar administrative role.
  • Strong knowledge of the Singapore Companies Act, ACRA filing requirements, and corporate governance practices.
  • Proficient in Microsoft Office, ACRA BizFile+, and entity management systems.
  • Demonstrated ability to provide excellent client service, ensuring all client requests and queries are handled promptly and professionally
  • Strong written and verbal communication skills.
  • Meticulous, organised, and able to manage multiple deadlines with attention to detail.
  • Ability to maintain confidentiality and handle sensitive information.
  • Good team player and positive attitude.