CORPORATE SECRETARIAL - ADMINISTRATOR / SENIOR ADMINISTRATOR

maples fiduciary services (singapore) pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Vacation packages

Educational development

Pension plan

Life insurance

Travel insurance

Mental wellness programme

Social events

Job summary

MAPLES FIDUCIARY SERVICES (SINGAPORE) PTE. LTD. is seeking an Administrator/Senior Administrator to join our Company Secretarial team in Singapore.

The role reports to the Vice President and supports client management, board support and corporate secretarial services for a key client. Your responsibilities include managing a portfolio of Singapore entities, handling day-to-day secretarial work, preparing resolutions, coordinating meetings, onboarding clients and maintaining KYC data while

Qualifications

• Candidates should have a law, accounting or business degree or be a qualified Singapore Chartered Secretary.
• 4–6 years of corporate secretarial experience for Senior Administrator; 2–4 years for Administrator.
• Able to work independently with strong problem solving and organizational skills.
• Experience with ACRA filings and maintaining statutory records.
• Familiarity with board/shareholder resolutions and KYC data.
• Singapore citizens or permanent residents encouraged to apply.

Responsibilities

• Support Vice President and AVPs to manage a portfolio of Singapore private entities.
• Manage day-to-day corporate secretarial work for Singapore entities.
• Responsible for ongoing administration of client companies.
• Maintain statutory records and prepare board/shareholder resolutions.
• Occasionally arrange and attend board/general meetings and write minutes.
• Perform client onboarding and maintain KYC data in internal systems.
• Oversee daily operations with high governance standards.

Skills

Independent work

Multi-tasking

Attention to detail

Under pressure

Client relationship building

Communication skills

Problem solving

Organizational skills

Education

Law, accounting or business degree

Singapore Chartered Secretary qualification

Diploma from reputable institution

Job description

About Us

The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Administrator / Senior Administrator to join our Company Secretarial team as part of our financial services business in Singapore.

The successful candidate reports to the Vice President and supports Corporate Secretary Department. Its tactical responsibilities feed one larger objective: will be responsible for providing client management, board support and corporate secretarial services to a single strategic client.

Your primary responsibilities include:

• support the Vice President and Assistant Vice Presidents to manage a portfolio of Singapore private entities


• manage day to day corporate secretarial work for Singapore entities


• responsible for all aspects of establishing an on-going administration of client companies


• must be familiar with all aspects of these processes (including ACRA filings), maintaining statutory records, preparation of board and shareholder written resolutions and providing other corporate secretarial services to ensure that client companies are in compliance with all statutory and regulatory requirements


• occasionally involved in arranging board and general meetings and, if applicable, attendance at such meetings and writing of meeting minutes


• perform client on-boarding and maintain information in our internal systems regarding all client companies including KYC data


• overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas

What You Bring

In addition to a commitment to delivering superior candidate and stakeholder experiences:

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi-tasking and attention to details


• able to work efficiently under pressure to meet tight deadlines


• possess a law, accountancy or business degree or diploma from a reputable institution and/or is a qualified Singapore Chartered Secretary or pursuing such a qualification


• strong technical, communication and soft skills and able to build excellent relationships with clients and team members


• have between 4 to 6 years' corporate secretarial experience for the Senior Administrator and between 2 to 4 years' Administrator position, in an established Singapore law, accounting or corporate secretarial firm


• fresh graduates who can demonstrate an interest to pursue a career in corporate secretarial services will also be considered for the Administrator position

The interview process may include an aptitude test.

Only Singapore citizens and permanent residents are encouraged to apply.

Benefits & Rewards

• Comprehensive health coverage (medical, dental and optical)


• Competitive vacation packages


• Educational assistance and professional development programmes


• Savings or pension plan


• Life insurance


• Travel insurance


• Global mental wellness programme


• Sports clubs and social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.