CORPORATE SECRETARIAL - SUPERVISOR / ASSISTANT VICE PRESIDENT

maples fiduciary services (singapore) pte. ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive health coverage

Competitive vacation packages

Educational assistance and development

Job summary

Maples Group in Singapore is seeking a Supervisor/Assistant Vice President to join the Company Secretarial team. You will manage client portfolios, perform day-to-day secretarial duties, ensure regulatory compliance and support onboarding, with opportunities to lead and mentor junior staff.

You will report to the Vice President and collaborate across corporate secretarial services, aiming to deliver high governance standards for clients and maintain robust processes.

Qualifications

• Minimum 6 years corporate secretarial experience in a Singapore-based firm.
• Qualified Singapore Chartered Secretary or currently pursuing the qualification.
• Degree in law, accountancy or business from a reputable institution.
• Strong communication, supervision and client-relations skills.

Responsibilities

• Support VP to manage a portfolio of Singapore entities.
• Handle day-to-day corporate secretarial work and filings (ACRA).
• Maintain statutory records and prepare board/shareholder resolutions.
• Ensure client companies stay compliant with statutory and regulatory requirements.
• Occasionally organise board/general meetings and draft minutes.
• Onboard clients and manage KYC/CDD in internal systems.
• Oversee daily operations and uphold high governance standards.
• Supervise and train junior team members.

Skills

Problem solving

Organizational skills

Communication skills

Attention to detail

Independent working

Multi-tasking

Relationship building

Mentoring

Team leadership

Education

Law/Accounting/Business degree

Singapore Chartered Secretary (or pursuing)

Job description

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Supervisor / Assistant Vice President to join our Company Secretarial team as part of our financial services business in Singapore.

The successful candidate reports to the Vice President and supports the Corporate Secretarial Department. You will be responsible for providing client management, board support and corporate secretarial services to clients.

Your primary responsibilities include:

• support the Vice President to manage a portfolio of Singapore entities
• manage day to day corporate secretarial work for Singapore entities
• responsible for all aspects of establishing an on-going administration of client companies
• must be familiar with all aspects of these processes(including ACRA filings), maintaining statutory records, preparation of board and shareholder written resolutions and providing other corporate secretarial services to ensure that client companies are in compliance with all statutory and regulatory requirements
• occasionally involved in arranging board and general meetings and, if applicable, attendance at such meetings and writing of meeting minutes
• perform client on-boarding and maintain information in our internal systems regarding all client companies including KYC/CDD processes and ongoing compliance reviews
• overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas
• Supervise, train and review work of junior team members
  

What You Bring

In addition to a commitment to delivering superior candidate and stakeholder experiences:

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi-tasking, communication skills and excellent attention to details
• able to manage and work efficiently under pressure to meet tight deadlines
• possess a law, accountancy or business degree or diploma from a reputable institution and/or is a qualified Singapore Chartered Secretary or pursuing such a qualification
• strong technical, communication and soft skills and able to build excellent relationships with clients and team members
• have more than 6years’ corporate secretarial experience in an established Singapore law, accounting or corporate secretarial firm
• experience supervising and mentoring junior staff

The interview process may include an aptitude test.

Only Singapore citizens and permanent residents are encouraged to apply.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.