Corporate Secretarial

TECHNTEA PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

TECHNTEA PTE. LTD. is seeking a Corporate Secretarial professional to manage and coordinate matters for the Group across Singapore, Hong Kong, Australia, Malaysia, China and offshore jurisdictions.

You will liaise with external agents and authorities, prepare statutory documents, and coordinate board/Shareholder meetings, ensuring timely filings and accurate records across entities. The role requires a degree in Law/Accounting/Business, experience in corporate secretarial work, and proficiency

Qualifications

• Proficiency in English and Chinese (written and spoken).
• Strong communication skills and ability to multitask.
• Able to work independently and as part of a team.

Responsibilities

• Manage and coordinate corporate secretarial matters for the Group's entities across multiple jurisdictions (Singapore, HK, Australia, Malaysia, China and offshore jurisdictions).
• Liaise with external registered agents, corporate service providers and regulatory authorities on corporate secretarial matters.
• Coordinate quotations and corporate actions including incorporations, annual compliance, statutory filings, changes in directors/shareholders/addresses, strike-offs and deregistrations.
• Prepare, review and maintain statutory registers, board and shareholder resolutions, share certificates and other corporate secretarial documents.
• Assist in coordinating board and shareholder meetings with external agents and internal stakeholders.
• Coordinate corporate actions within the Group and follow up with directors/shareholders on approvals and document execution.
• Work with Legal, Compliance, Treasury, Payment Settlement and other teams to support corporate secretarial matters and day-to-day operations.
• Maintain and update corporate compliance calendar, deadlines and milestones; update internal task trackers and corporate records; follow up with external agents to obtain filings and updated records.

Skills

English & Chinese

Communication

Time management

Teamwork

Education

Law/Accounting/Business

Job description

Corporate Secretarial Matters

Manage and coordinate corporate secretarial matters for the Group's entities across multiple jurisdictions, including Singapore, Hong Kong, Australia, Malaysia, China and offshore jurisdictions (e.g. BVI, Cayman Islands and Vanuatu).

Liaise with external registered agents, corporate service providers and relevant regulatory authorities on corporate secretarial matters relating to the Group's entities.

Coordinate with external corporate secretarial agents on quotations and corporate actions, including incorporations, annual compliance, statutory filings, changes in directors, shareholders and registered addresses, as well as strike-offs and deregistrations.

Prepare, review and maintain statutory registers, board and shareholder resolutions, share certificates and other corporate secretarial documents, where applicable.

Corporate Governance & Internal Coordination

Assist in coordinating board and shareholder meetings, including liaising with external agents and internal stakeholders on meeting arrangements and related matters.

Coordinate corporate actions within the Group and follow up with directors, shareholders and relevant internal stakeholders on required approvals, confirmations and document execution.

Work closely with internal departments, including Legal, Compliance, Treasury, Payment Settlement and other relevant teams, to facilitate corporate secretarial matters and support the Group's day-to-day business operations.

Timeline & Document Management

Maintain and update the Group's corporate compliance calendar, monitoring statutory deadlines, filing requirements and key corporate milestones across all entities and jurisdictions.

Maintain and update internal task trackers to monitor assigned tasks, identify next steps and track the progress of ongoing corporate secretarial matters.

Maintain and organise corporate records and statutory documents for the Group's entities, ensuring records are complete, accurate and up to date.

Proactively follow up with external agents to ensure corporate filings and actions are completed within the required timelines, and obtain relevant filing confirmations and updated corporate records for internal documentation.

Requirements

• Degree in Law, Accountancy, Business, Corporate Governance or a related field.
• Preferably at least 2 years of corporate secretarial experience with a corporate service provider, in-house team or financial services group.
• Experience with offshore entities and multi-jurisdiction group structures is an advantage.
• Proficient in English and Chinese (written and spoken) to liaise with global and Chinese-speaking agents and internal stakeholders.
• Proactive and detail-oriented, with good communication skills, multitasking and time management abilities, and the ability to work both independently and as part of a team.