Coordinator Program Support SGP

Cubic Corporation; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Cubic Corporation is seeking a Program Support Specialist in Singapore to assist Program Managers in executing tasks related to program management. The role involves providing both administrative and logistical support, ensuring timely and effective delivery of project documentation, and carrying out financial management activities.

The ideal candidate will have 4-6 years of experience in project administration, strong communication skills, and proficiency with SAP and MS Office tools. A Certificate/Diploma in Project Management is preferred.

Qualifications

• 4-6 years of experience performing project administrative/coordination duties.
• Experience of demand management and schedule management.
• Strong knowledge of project management processes and tools.

Responsibilities

• Supports the administration of programs according to the contract.
• Monitors assigned program activities from inception to completion.
• Performs financial management tasks such as invoice generation.

Skills

Project management processes

Communication skills

Team collaboration

SAP

MS Office skills

Education

Certificate/Diploma in Project Management or related discipline

Tools

SharePoint

MS Project

Job description

Business Unit: Cubic Defense

Job Summary

Responsible for assisting Program Managers in executing multiple program tasks. Supports the program management staff in the preparation of deliverables, internal reports, briefings, and other requirements associated with the project being supported. This position typically works under general supervision and direction.

Essential Job Duties and Responsibilities

• Supports the administration of programs in accordance with the contract, policies, procedures and department instructions.
• Establishes and maintains folders and repositories ensuring document control and tracking.
• Assists program managers in ensuring contracts are met in the most efficient and profitable manner.
• Supports program execution to meet technical performance within cost and schedule.
• Monitors all elements of the assigned program activities from inception to completion, which may include proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance of products and/or services.
• Performs financial management tasks such as invoice generation, preparation of information for the cost estimation team and SAP administration.
• Reports on risk management to identify risk reduction on assigned programs and escalates issues to program management with sufficient lead time for resolution.
• Supports proposal development, statements of work, specification development and major subcontract management.

Program Manager Support Tasks

• Monthly status reports.
• Liaises with other company support groups.
• Prepares Program Management Review (PMR) slides.
• Provides meeting logistical support, including agenda development, phone contacts, meeting minutes and action item tracking.
• Ensures early or on‑time delivery of all required project/program documentation (CDRLs, etc.).
• Monitors program Action Item (AI) lists and supports timely completion of open AIs.

General Duties and Compliance

• Comply with Cubic’s Quality Management System.
• Comply with Cubic Occupational Health, Safety and Environment policies and procedures.
• Comply with security in accordance with established policies and procedures of the organization.
• Comply with Cubic Human Resources procedures.

Minimum Job Requirements

• Certificate/Diploma in Project Management or related discipline, or equivalent experience.
• 4–6 years of experience performing project administrative/coordination duties.
• Experience of demand management and schedule management.
• Experience working with SAP.
• Strong knowledge of project management processes and tools.
• Skilled user of SharePoint, MS Project and MS Office (Word, Excel, PowerPoint).

Personal Qualities

• Excellent verbal and written communication skills, and ability to liaise well with internal and external stakeholders.
• Confident facilitator.
• Enthusiastic team player.
• Proactive self‑starter.
• Reliable and delivery‑focused.
• Willing to learn with a continuous improvement mindset.
• Flexibility to occasionally work outside of normal hours to support critical program activities.

Condition of Employment

Successful outcome of a National Police Check is required.

Equal Employment Opportunity

We are proud to be an Equal Opportunity/Affirmative Action Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.

Note

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.