Contracts Admin (Interior Design / Fit-Out)

Oneness Holdings; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Oneness Holdings in Singapore is seeking a contract administrator to prepare, review, and administer contracts for interior design, renovation, and fit-out projects. You will also prepare quotations, tender documents, cost estimates, and related contractual paperwork.

Requirements include a Diploma or Degree in Quantity Surveying, Construction Management, Engineering or related discipline, and relevant contract administration experience.

Qualifications

• Diploma or degree in quantity surveying or related discipline.
• Experience in contract administration or quantity surveying.
• Experience in interior design/renovation projects is an advantage.
• Good understanding of contracts, tendering, progress claims, and variation orders.
• Proficiency in MS Excel and standard MS Office applications.

Responsibilities

• Prepare, review, and administer contracts for interior design, renovation, and fit-out projects.
• Prepare quotations, tender documents, cost estimates, and related contractual documentation.
• Assist with quantity take-offs, measurements, and project budgeting.
• Prepare, monitor, and process progress claims, variation orders, and final accounts.
• Review subcontractor quotations, invoices, payment claims, and contractual submissions.
• Liaise with clients, consultants, subcontractors, suppliers, and project teams on contractual and commercial matters.
• Monitor project costs, contractual obligations, and payment schedules to ensure compliance with contract requirements.
• Evaluate subcontractor quotations and assist in negotiating contract terms and pricing.
• Maintain accurate records of contracts, correspondence, variations, and project documentation.
• Identify potential contractual issues and assist in resolving disputes or discrepancies.
• Support Project Managers in contract administration, cost control, and project coordination.
• Ensure timely submission of contractual documents, payment claims, and project reports.

Skills

Contract administration

Budgeting

Tendering

Negotiation

Stakeholder management

Attention to detail

Education

Diploma or Degree in Quantity Surveying/related discipline

Tools

Microsoft Excel

Job description

Salary

S$3,000–4,500 per month

Work Location

Tai Seng; Singapore

Job Responsibilities

• Prepare, review, and administer contracts for interior design, renovation, and fit-out projects.
• Prepare quotations, tender documents, cost estimates, and related contractual documentation.
• Assist with quantity take-offs, measurements, and project budgeting.
• Prepare, monitor, and process progress claims, variation orders (VO), and final accounts.
• Review subcontractor quotations, invoices, payment claims, and contractual submissions.
• Liaise with clients, consultants, subcontractors, suppliers, and project teams on contractual and commercial matters.
• Monitor project costs, contractual obligations, and payment schedules to ensure compliance with contract requirements.
• Evaluate subcontractor quotations and assist in negotiating contract terms and pricing.
• Maintain accurate records of contracts, correspondence, variations, and project documentation.
• Identify potential contractual issues and assist in resolving disputes or discrepancies.
• Support Project Managers in contract administration, cost control, and project coordination.
• Ensure timely submission of contractual documents, payment claims, and project reports.
• Perform other related duties as assigned.

Job Requirements

• Diploma or Degree in Quantity Surveying, Construction Management, Engineering, Law, or a related discipline.
• Relevant working experience in contract administration, quantity surveying, or construction-related roles.
• Experience in Interior Design, Renovation, or Interior Fit-Out projects would be an advantage.
• Good understanding of construction contracts, tendering procedures, progress claims, and variation orders.
• Familiarity with local construction practices, contractual requirements, and industry regulations would be an advantage.
• Knowledge of cost estimation, budgeting, and contract management.
• Proficient in Microsoft Office applications, particularly Excel.
• Good communication, negotiation, and organisational skills.
• Detail-oriented, responsible, and able to manage multiple projects simultaneously.
• Able to work independently and collaborate effectively with different stakeholders.