Contract Sales Admin Coordinator – Shipments & PO Ops

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 32,000 - 39,000; Part time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. in Singapore is seeking a Sales Admin Assistant for a 1-year contract. You will support the Sales and Project teams with order processing, PO management, and relevant admin duties to ensure smooth operations.

Key tasks include raising POs to principals, liaising with logistics, tracking shipments, preparing tax invoices, compiling reports, and coordinating with vendors and customers to meet deadlines.

Qualifications

• Relevant experience in sales administration.

Responsibilities

• Raise PO to Principal (engine orders, IAF, PO confirmation).
• Prepare source form (SSF) and PO to vendors.
• Liaise with Logistics and shipping arrangement.
• Monitor ordering systems and track shipment details.
• Process invoices from the Principal and ensure accuracy.
• Compile and submit required documents to the Principal.
• Liaise with Principal for submission of test report and certification to customer.
• Process Purchase Orders and ensure timely completion.
• Prepare dealsheet for P&E POs.
• Manage end-to-end process of projects.
• Preparation of tax invoice.
• Compilation of tax invoices for salespersons.
• Handle budget revisions as necessary.
• Manage and respond to high volumes of emails promptly.
• Prepare monthly reports and meet deadlines.
• Coordinate activities with the Sales and Project teams.
• Undertake any ad-hoc tasks assigned by the Sales Admin Supervisor

Skills

Administrative experience

PO processing

Documentation

Vendor liaison

Logistics coordination

Job description

THE SUPREME HR ADVISORY PTE. LTD. in Singapore is seeking a Sales Admin Assistant for a 1-year contract. You will support the Sales and Project teams with order processing, PO management, and relevant admin duties to ensure smooth operations.

Key tasks include raising POs to principals, liaising with logistics, tracking shipments, preparing tax invoices, compiling reports, and coordinating with vendors and customers to meet deadlines.