Contract Project & Facilities Management Executive

Public Service Division; Singapore; On-site; SGD 47,000 - 76,000; Full time

Job summary

Public Service Division in Singapore is seeking a Temporary Project and Facilities Management Executive for an 11-month contract to support the delivery of campus facilities projects. The role focuses on audits, reviews, inspections, and documentation to ensure compliance and quality across maintenance activities.

The candidate will assist in evaluating SORs, reviewing records, and coordinating with contractors and consultants.

Qualifications

• Experience in construction, facilities management (FM), quantity surveying, project administration, or accounting/administrative functions related to building projects.
• Ability to read Bills of Quantities (BQ), Schedules of Rates (SOR), variation orders, work orders and related construction documents.
• Comfortable conducting site inspections, physical checks and walkthroughs at construction sites, plant rooms and facilities.
• Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint.
• Detail-oriented with the ability to manage multiple tasks independently.
• Good communication and interpersonal skills.

Responsibilities

• Conduct preventive maintenance audits and checks to verify completion and compliance with maintenance requirements.
• Assist in reviewing Job Completion Sheets and supporting records submitted by service providers for selected maintenance works, before payment.
• Conduct site inspections and walkthroughs of campus facilities, plant rooms, and building services installations.
• Support selected projects by reviewing quantities and participating in detailed site walkthroughs with consultants.
• Assist in reviewing and refining SORs through analysis of historical purchase orders and project data.
• Assist in reviewing final account submissions and variation orders, including verification of SOR descriptions, rates, references, quantities and supporting records.
• Compile, validate and maintain project, maintenance and asset-related records, reports and documentation.
• Coordinate with contractors, service providers, consultants and stakeholders and provide ad-hoc project and administrative support.

Skills

Detail-oriented

MS Office

Communication skills

Reading construction docs

Tools

Excel

Word

PowerPoint

Job description

Public Service Division in Singapore is seeking a Temporary Project and Facilities Management Executive for an 11-month contract to support the delivery of campus facilities projects. The role focuses on audits, reviews, inspections, and documentation to ensure compliance and quality across maintenance activities.

The candidate will assist in evaluating SORs, reviewing records, and coordinating with contractors and consultants.