Contract HR Generalist #HJN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an HR Administrative Executive to provide Learning and Development and recruitment support. You will handle internal and external training administration, onboarding, payroll inputs to outsourcing vendors, and HRIS maintenance.

You will liaise with vendors, manage job postings, screen resumes, coordinate interviews, and assist in employee engagement activities and ad hoc HR projects in a manufacturing environment.

Qualifications

• Degree in HR or Business Administration is required.
• Experience in HR administration and recruitment is preferred.
• Experience in a manufacturing environment is advantageous.

Responsibilities

• Provide Learning and Development administration support.
• Assist in recruitment activities: job postings, resume screening, scheduling interviews.
• Onboard new hires: offer letters, onboarding, payroll and p-files prep.
• Manage HRIS, leave, time, and payroll-related inputs to vendors.
• Coordinate employee engagement activities and ad-hoc HR projects.
• Liaise with vendors on training details and reimbursements.
• Handle pre-employment medicals and onboarding documentation.
• Assist with termination processes and exit procedures.

Skills

HR administration

Recruitment coordination

Vendor liaison

Payroll support

Documentation

Education

Degree in HR or Business Administration

Job description

Duties:

1. Provide Learning and Development administration support
   
   
   
   • Responsible for internal and external training administration/records in the system
   
   
   • Training grant administration
   
   
   • Liaising with vendors on training details
   
   
   
   


2. Assist in all employee engagement activities and projects (Recreation activities, year end dinner etc.)


3. Provide Recruitment support
   
   
   
   • Job posting in career portals (iCIMS, LinkedIn etc.)
   
   
   • Initial screening of resumes
   
   
   • Scheduling and interviewing candidates
   
   
   • Onboarding (Preparation of offer letter, close job and create employee database etc.)
   
   
   
   


4. Responsible for New Hire Onboarding
   
   
   
   • Liaising with new hires on pre-employment medical examination and collecting of complete documents for p-files, payroll etc.
   
   
   • Uploading new staff announcement in Intranet
   
   
   • Arranging and conducting first day and quarterly orientations for new hires
   
   
   • Work pass applications and renewals (whenever it is applicable)
   
   
   
   


5. Administer payroll by furnishing payroll inputs to outsource payroll vendors and verification of payroll details


6. Administer termination of employment activities
   
   
   
   • Prepare acceptance of resignation, acknowledgement of non-disclosure and exit checklist
   
   
   • Coordinating with third party to furnish information for exit interviews
   
   
   • Update system and email resignee list to relevant departments
   
   
   
   


7. Responsible for all HRIS
   
   
   
   • Administer and manage the full suite of HRIS systems including IT system Training, leave, time management, employee claims and time clocking system
   
   
   • Physical Personnel files management including opening P files for new hires and closing P files for exit cases.
   
   
   
   


8. Provide HR administration support such as Process invoices for payments and others as directed


9. Benefits Administration


10. Quarterly Staff Meetings and logistics management


11. Managing of vendors providing employees' services (bus, vending machines, fruits)


12. Other ad-hoc responsibilities may be assigned from time to time

MINIMUM EDUCATION (including licenses, certifications, designations, etc.):

• Degree in HR or Business Administration or other related qualifications


• Experience working in manufacturing environment preferred