Construction Site Admin & HR Coordinator

PRISTINE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

PRISTINE ENGINEERING PTE. LTD. is seeking a diligent Office Administrative Executive to support general office operations and project site administration in Singapore.

The role involves preparing memos and reports, handling communications, maintaining files, and coordinating with HR for onboarding and safety trainings. The ideal candidate holds a Bachelor's degree in Business Administration, HR, or Psychology, has strong MS Office skills, and demonstrates excellent organization, communication,

Qualifications

• Bachelor's degree in Business Administration, HR, or Psychology.
• Experience in an administrative role, preferably in construction.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Knowledge of HR processes and legal compliance.

Responsibilities

• Provide support in general office and project site administrative matters.
• Handle daily administrative tasks, including preparing memos, newsletters, articles and reports.
• Handle incoming and outgoing communications, such as phone calls and emails.
• Maintain and organize office files, records, and documentation.
• Serve as the point of contact for internal and external communications.
• Draft and distribute memos, notices, and other correspondence.
• Assist in scheduling meetings, preparing agendas, and taking minutes.
• Assist senior management with administrative tasks and special projects.
• Prepare reports, presentations, and other documentation for meetings.
• Ensure compliance with company policies and procedures.
• Maintain up-to-date knowledge of safety regulations and standards in the construction industry.
• Assist in coordinating safety training sessions and maintaining safety records.
• Prepare employment contracts, offer letters, and other necessary documentation for new hires.
• Collect and verify personal and employment details from new employees; ensure all documentation complies with company policies and legal requirements.
• Conduct briefing sessions for new workers, highlighting onboarding procedures and company policies.
• Coordinate with HR to ensure all necessary training and orientations are scheduled.
• Conduct occasional visits to construction sites to provide administrative support and gather information.

Skills

MS Office

Communication

Multitasking

Teamwork

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

PRISTINE ENGINEERING PTE. LTD. is seeking a diligent Office Administrative Executive to support general office operations and project site administration in Singapore.

The role involves preparing memos and reports, handling communications, maintaining files, and coordinating with HR for onboarding and safety trainings. The ideal candidate holds a Bachelor's degree in Business Administration, HR, or Psychology, has strong MS Office skills, and demonstrates excellent organization, communication,