Confidential Executive Assistant & Office Coordinator

Cerebral Palsy Alliance Singapore; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Cerebral Palsy Alliance Singapore is seeking a capable Personal Assistant to provide confidential, high-level secretarial and administrative support to the Executive Director and Deputy Director. The role demands discretion, professionalism, and strong organisational skills to ensure the smooth running of the ED Office and effective coordination with internal and external stakeholders.

Key duties include managing calendars, coordinating meetings, handling correspondence, reviewing contracts,

Qualifications

• Degree holder with relevant experience in a similar capacity, ideally in SSA settings.
• High ethical standards, discreet and uphold confidentiality.
• Mature, organised, meticulous and able to work independently.
• Strong organisational and time management skills to prioritise multiple tasks efficiently.
• Excellent spoken and written communication and interpersonal abilities.

Responsibilities

• Serve as confidential Personal Assistant to the Executive Director Office, gatekeeper and first point of contact.
• Manage the ED and Deputy ED calendars, scheduling and coordinating meetings and follow-ups.
• Handle enquiries, take messages and provide timely updates for the ED Office.
• Receive and manage correspondence and documents for the ED Office.
• Review contracts, funding agreements and project proposals needing attention or approval.
• Draft, proofread and edit correspondence, emails, reports and presentations.

Skills

Discretion

Calendar management

Communication

Administrative support

Documentation

Education

Bachelor's degree

Tools

MS Office

Job description

Cerebral Palsy Alliance Singapore is seeking a capable Personal Assistant to provide confidential, high-level secretarial and administrative support to the Executive Director and Deputy Director. The role demands discretion, professionalism, and strong organisational skills to ensure the smooth running of the ED Office and effective coordination with internal and external stakeholders.

Key duties include managing calendars, coordinating meetings, handling correspondence, reviewing contracts,