Community Programs & Ops Coordinator

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking a proactive Administrative Officer to support ECO projects, meetings, and vendor coordination. You will handle meeting arrangements, prepare minutes, and liaise with ECO partners on daily programmes, while verifying invoices and maintaining divisional records.

The role requires a Diploma or GCE A‑Level with 5+ years of relevant experience, strong MS Office skills, and the ability to manage multiple tasks independently or as part of a team.

Qualifications

• Possess at least Diploma or GCE 'A' Level qualification with above 5 years of relevant work experience.
• Good communication, project management and time management skills.
• Proficiency in Microsoft programmes (e.g. Excel, PowerPoint, Word, Outlook).
• Experience in scheduling meetings and activities.
• Experience in invoice processing and data verification.
• Experience in customer service and stakeholder coordination.

Responsibilities

• Arrange meeting rooms, take minutes and coordinate ECO partner activities.
• Compile and verify vendor quotations against DA contract Schedule of Rates (SOR).
• Process invoices for Ramadan groceries and manpower; verify accuracy.
• Arrange post-event plaque dispatches and weekly collateral deliveries.
• Update and maintain the Always-on tracker and IOX slides.
• Manage BAP activities for ECO programmes daily.

Skills

Communication

Project management

Time management

MS Office

Meeting scheduling

Invoice processing

Customer service

Stakeholder coordination

Numbers

Independence

Education

Diploma or GCE A-Level

Tools

Excel

PowerPoint

Word

Outlook

Job description

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking a proactive Administrative Officer to support ECO projects, meetings, and vendor coordination. You will handle meeting arrangements, prepare minutes, and liaise with ECO partners on daily programmes, while verifying invoices and maintaining divisional records.

The role requires a Diploma or GCE A‑Level with 5+ years of relevant experience, strong MS Office skills, and the ability to manage multiple tasks independently or as part of a team.