Clinical Services Operations Associate

Singapore General Hospital; Singapore; On-site; SGD 40,000 - 56,000; Full time

Job summary

Singapore General Hospital seeks a detail-oriented administrator to support the Division of Medicine. You will manage the HOD's calendar, coordinate meetings, and take minutes, while assisting in onboarding/offboarding and budget tracking.

You will also update dashboards, plan monthly rosters, track CME pointers, and coordinate division research events. Strong MS Office and communication skills are essential.

Qualifications

• Diploma in any discipline.
• Knowledge in automation tools (ie, RPA) will be an advantage.
• Excellent interpersonal, organizational and communication skills.
• Meticulous and detail oriented.
• Team player who is able to work independently.
• Proficient in Microsoft Office Applications (especially MS Excel).

Responsibilities

• Manage HOD's calendar, coordinate meetings and provide secretarial support (including taking minutes).
• Assist in onboarding of new staff and offboarding of staff.
• Assist in workplan submission and tracking of department's budgets.
• Updating and monitoring of dashboards.
• Plan and distribute medical manpower monthly rosters.
• Track and submit CME pointers for clinicians.
• Collate and track training for trainees.
• Coordinate research activities and events organised by the division.

Skills

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Team player

Independent worker

Education

Diploma in any discipline

Tools

MS Excel

Microsoft Office Suite

RPA (automation tools)

Job description

Singapore General Hospital seeks a detail-oriented administrator to support the Division of Medicine. You will manage the HOD's calendar, coordinate meetings, and take minutes, while assisting in onboarding/offboarding and budget tracking.

You will also update dashboards, plan monthly rosters, track CME pointers, and coordinate division research events. Strong MS Office and communication skills are essential.