Clinical Administrator

BEECROFT ANIMAL SPECIALIST SERVICES PTE. LTD.; Singapore; In loco; SGD 33.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Employee discounts

Professional development opportunities

Descrizione del lavoro

Beecroft Animal Specialist & Emergency Hospital in Singapore is seeking an Administrative Assistant to support veterinarians by transcribing medical records, converting AI voice notes into patient records, and handling billing via EzyVet. The role includes inventory control and assisting with compounded medications in a busy, pet‑care setting.

You will also manage client communications, coordinate with clinicians for referrals, and assist with packaging of supplements and nutraceuticals.

Competenze

• Diploma in business administration/management/veterinary studies with 1-3 years experience.
• Experience in hospital settings is advantageous.
• Able to work independently and communicate well with clients.

Mansioni

• Transcribe medical records accurately and efficiently.
• Transcribe AI voice recordings into medical records and email as needed.
• Compound and prepare medications for outpatient consultations.
• Charge medications to patient profiles using EzyVet and ensure billing.
• Monitor inventory levels and coordinate stock reorders.
• Respond to queries in EzyVet and follow up promptly.
• Send referral records and medical histories to external clinics or clients.
• Assist with packaging of botanical hay and supplements.
• Other ad-hoc duties as assigned.

Conoscenze

Administrative duties

Client communication

Independent worker

Formazione

Diploma in Business Administration/Management/Veterinary Studies

Strumenti

Microsoft Office

EzyVet

Descrizione del lavoro

Beecroft Animal Specialist & Emergency Hospital is Singapore's leading independent referral veterinary hospital, located near Labrador Park MRT.

The expert team includes specialists in small animal surgery, internal medicine, neurology, exotic companion mammals, and cardiology, using state-of-the-art diagnostic and therapeutic technology to provide personalized care.

The 24/7 Emergency & Critical Care (ECC) department is fully equipped with advanced facilities and staffed by experienced veterinarians and nurses to handle any pet health emergencies.

In addition to medical and surgical services, the hospital offers care through certified hydrotherapists and rehabilitation professionals, enhancing treatment outcomes and improving the quality of life for pets and their human companions.

Role overview:

• Increase efficiency in the drug preparation process
• Reduce client wait times
• Alleviate the workload of consultation nurses

Job Description:

• Assist veterinarians by transcribing medical records accurately and efficiently.
• Transcribe AI voice recordings into medical records in a timely manner; ensure accuracy and completeness before emailing records to veterinarians and clients as needed.
• Compound and prepare medications for outpatient consultations and scheduled pickups.
• Accurately charge medications to patient profiles using EzyVet and ensure proper billing.
• Monitor inventory levels and coordinate with the procurement team for timely reordering of stock.
• Review and respond to queries or patient notes in EzyVet, ensuring prompt follow-up and communication.
• Send referral records and complete medical histories to external clinics or clients as requested.
• Assist with packaging of botanical hay, supplements, and other compounded products.
• Other ad-hoc duties assigned

Desired skills and experience:

• At least a diploma in business administration/management/veterinary studies with 1 - 3 years of working experience
• Experience in hospital settings would be advantageous
• Experience in administration duties working as a Personnel Assistant can also be considered
• Able to work independently and communicate well with clients
• Proficient with Microsoft Office
• Ability to adapt working on AI tools would be advantageous

Additional Information

• Salary Range: Competitive and commensurate with experience.
• Benefits: Health insurance, employee discounts, professional development opportunities, etc.

Beecroft Animal Specialist & Emergency Hospital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.