Client Service Executive (Immigration)

Private Advertiser; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Private Advertiser, a corporate services firm in Singapore, seeks an Accounting/Client Services Executive to manage client and sales coordination end to end. You will handle administration duties, document support, and coordination for events and activities.

The role also involves collecting required documents for company incorporation, work passes, accounting services, and Singapore PR, while ensuring accuracy and timely delivery in a fast-paced environment.

Qualifications

• Degree in Business, Administration or related field.
• At least 2 years of relevant experience in business operations, sales administration or administrative work.
• Able to work independently and manage several workstreams at once.
• Basic bookkeeping knowledge; proficient in Excel, MS Office and AI.
• Good judgement, problem-solving skills and attention to detail.
• Able to handle confidential information discreetly.

Responsibilities

• Client & Sales Coordination: manage clients, issue invoices, coordinate workflows and maintain relationships.
• Administration: handle paperwork, client database, renewals and correspondence; keep organised records.
• Events & Activities Support: plan and coordinate networking events and vendor logistics.
• Application Documentation: collect documents for company incorporation, work passes, accounting services and PR; follow up on missing items.
• Sales Administration: prepare quotations and contracts; support Directors with scheduling and reporting.

Skills

Independent work

Attention to detail

Problem solving

Basic bookkeeping

Excel

MS Office

AI

Education

Bachelor's degree in Business/Administration

Tools

Excel

MS Office

AI

Job description

Employment Type: Full-time, Permanent
Location: Raffles Places
Working Hours: Monday - Friday, 9:30am - 6:30pm
Salary: Basic Pay + AWS + performance bonus

We are a corporate services firm specialising in company formation, accounting, taxation, audit, and compliance. We support a diverse portfolio of clients, from startups to established SMEs- in meeting their financial and regulatory obligations in Singapore. We're looking for a detail-oriented Accounting Executive to join our team and help deliver accurate, timely, and reliable financial services.

About the Role

We are looking for a self-driven Client Services Executive to work closely with Partners. You will own your areas of work end to end, covering client and sales coordination, association administration and documentation support, and handle them independently with minimal supervision.

Key Responsibilities

1. Client & Sales Coordination

• Independently manage clients that our partners have closed, acting as their main point of contact
• Issue invoices and follow up on outstanding payments
• Follow up and coordinate workflow for each client engagement, planning tasks, tracking deadlines and making sure deliverables are completed
• Handle client enquires and maintain strong client relationships

• Give the Directors regular updates on status and next steps

2. Administration

• Handle administrative paperwork, including client database, renewals, payment collection and related correspondence

• Maintain organised filing and records

3. Events & Activities Support

• Support the planning and logistics of networking and community events and activities
• Coordinate with participants, venues and vendors so events run smoothly

4. Application Documentation

• Coordinate with clients to collect the required documents for various applications, including company incorporation, work passes, accounting services, and Singapore Permanent Residency (PR).
• Check that documents are complete and accurate, and follow up on anything missing

5. Sales Administration

• Prepare and maintain sales documents, quotations, contracts and client records
• Support the Directors with sales-related administration, scheduling and reporting
• Handle other ad hoc tasks as assigned

Requirements

• Degree in Business, Administration or a related field
• At least 2 years of relevant experience in business operations, sales administration or administrative work
• Able to work independently and manage several workstreams at once

• Basic bookkeeping knowledge; proficient in Excel, MS Office and AI
• Good judgement, problem-solving skills and attention to detail
• Able to handle confidential information discreetly