Certification Executive

AEGIS BUILDING & ENGINEERING PTE LTD; Singapore; On-site; SGD 24,552 - 31,248; Full time

Job summary

Aegis Building and Engineering Pte Ltd is seeking a Certification Executive to manage safety, certification and compliance responsibilities across audits, documentation and incident follow-ups.

You will coordinate with certification bodies, internal departments and external authorities, ensuring audit readiness and timely closure of action items. The role focuses on ISO, bizSAFE, risk assessments and workplace safety in a dynamic construction environment.

Qualifications

• Diploma or relevant qualification in Workplace Safety and Health, Business Administration, Quality Management or a related discipline.
• Relevant experience in safety administration, certification, ISO documentation or construction operations is preferred.
• Knowledge of ISO management systems, bizSAFE, Risk Assessment and workplace safety requirements will be an advantage.
• Good written and verbal communication skills.
• Able to prepare reports, meeting minutes, checklists and presentation materials.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Organised, responsible and able to follow up on multiple deadlines.
• Able to coordinate effectively with Sales, Operations, workers, auditors and external authorities.
• Candidates with relevant safety qualifications or experience in the construction industry will have an added advantage.

Responsibilities

• Coordinate certification, surveillance and renewal audits with certification bodies and auditors.
• Prepare and submit required documents and audit evidence before audits.
• Attend audits and follow up on observations, corrective actions and closure.
• Review and update project Risk Assessments and safety documentation.
• Organise and chair monthly HSE meetings; prepare minutes and agendas.
• Conduct regular office safety inspections and maintain checklists.
• Monitor PPE issuance and training compliance.
• Maintain records for certifications, licenses and awards (ISO, bizSAFE, etc.).
• Prepare incident reports and track investigations and corrective actions.
• Support MOM inspections and regulatory requirements.

Skills

Relevant experience

Good communication skills

MS Word/Excel/PowerPoint

Organised/ deadline driven

Coordinate with stakeholders

ISO/bizSAFE knowledge

Prepare reports/minutes

Construction safety coordination

Education

Diploma in Workplace Safety & Health / related

Job description

About the Company

Established in 2002, Aegis Building and Engineering Pte Ltd is a leading company in the building industry.

With over two decades of experience, we have earned a strong reputation for excellence in providing conservation, maintenance, and repair services for buildings. Our commitment to quality has built long‑term partnerships with reputable clients across various industries.

We have also expanded our services to provide skilled tradesmen for hotels, malls, and industrial buildings — ensuring top‑notch results for our clients’ needs.

To meet changing workforce dynamics, we continuously embrace innovation and sustainability while maintaining the highest safety standards.

Job Responsibilities

The Certification Executive will support the company’s workplace safety, health, certification and compliance requirements. You will work closely with certification bodies, external auditors and assessors to coordinate all certification, surveillance and renewal audits.

You will be expected to prepare and submit the required documents and audit evidence before each audit. You will be expected to coordinate with the relevant departments to ensure audit readiness, attend audits, respond to auditors’ requests and follow‑up on observations, non‑conformities, corrective actions and audit closure. Key responsibilities include:

Risk Assessment Management

• Review, evaluate and update project Risk Assessments.
• Assist the Sales and Operations teams in preparing safety documentation according to project and customer requirements.
• Maintain proper records of approved Risk Assessments and Safe Work Procedures.

HSE Meetings

• Organise, conduct and chair monthly HSE meetings, normally held on the last Thursday of each month.
• Prepare meeting agendas, presentation materials and meeting minutes.
• Follow up with the relevant departments on outstanding HSE action items.

Office Safety Inspections

• Conduct regular office safety inspections.
• Complete and update the Office Safety Inspection Checklist.
• Report unsafe conditions and follow up on corrective actions.

PPE Monitoring

• Assist the Operations team in monitoring the issuance and proper use of Personal Protective Equipment.
• Maintain PPE distribution records.
• Ensure workers possess the required safety certifications and training before deployment.

Safety and Health Committee

• Organise Safety and Health Committee meetings.
• Prepare meeting agendas and minutes.
• Monitor and follow up on corrective and preventive actions raised during meetings.

Fire Safety Equipment

• Ensure fire extinguishers and hose reels are regularly inspected and accessible.
• Ensure fire safety equipment is free from obstruction and properly maintained.
• Maintain inspection, servicing and renewal records.

First Aid and AED Management

• Ensure First Aid Boxes and AEDs are available at the required locations.
• Conduct regular checks to ensure all equipment is complete, serviceable and within its expiry date.
• Arrange for replenishment, servicing or replacement when required.

Corporate Certifications and Awards

• Assist in managing company certifications and awards, including ISO, bizSAFE Star, Business Continuity Management and the Enabling Mark.
• Maintain a master list of certifications, licenses, awards and renewal dates.
• Ensure all supporting documents, records and evidence are properly updated and filed.
• Coordinate with internal departments, auditors, assessors and external certification bodies.

Incident Reporting

• Prepare incident reports and compile all supporting information.
• Maintain records of investigations, corrective actions and preventive actions.
• Submit completed documentation to the Operations team for review before external submission.
• Follow up to ensure all actions are properly closed.

Other Safety and Certification Matters

• Assist with safety awards, assessments, audits and inspections.
• Support MOM inspections and other regulatory requirements.
• Prepare documentation requested by customers, auditors or government authorities.
• Perform other safety, certification and compliance‑related duties as assigned.

Job Requirements

• Diploma or relevant qualification in Workplace Safety and Health, Business Administration, Quality Management or a related discipline.
• Relevant experience in safety administration, certification, ISO documentation or construction operations is preferred.
• Knowledge of ISO management systems, bizSAFE, Risk Assessment and workplace safety requirements will be an advantage.
• Good written and verbal communication skills.
• Able to prepare reports, meeting minutes, checklists and presentation materials.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Organised, responsible and able to follow up on multiple deadlines.
• Able to coordinate effectively with Sales, Operations, workers, auditors and external authorities.
• Candidates with relevant safety qualifications or experience in the construction industry will have an added advantage.

Work Arrangement: Flexible working arrangement, with approximately 2 to 3 days in the office each week. Office attendance may vary depending on meetings, audits, inspections and operational requirements.

Salary Range: S$2,200 to S$2,800 per month, depending on qualifications, relevant experience and knowledge of ISO, workplace safety and certification requirements.