Bookshop Operations & Admin Coordinator

BL MARKETING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

BL MARKETING PTE. LTD. in Singapore is seeking a proactive Operations Support staff to assist daily administrative and operational tasks, ensuring smooth business flow from the Ang Mo Kio office.

You will prepare documents such as quotations, purchase orders and invoices, manage filing, liaise with suppliers, and support logistics and event setups, with a focus on accuracy and timely delivery. The ideal candidate is independent, detail-oriented, proficient in Word and Excel, and able to

Qualifications

• Proficient in communication and organizational skills.
• Able to multitask and work independently.
• Energetic, proactive, and shows initiative.
• Strong teamwork and collaboration abilities.
• Experience with Microsoft Word and Excel is preferred.

Responsibilities

• Provide daily administrative and operational support to ensure smooth business operations.
• Prepare and process documents such as quotation, purchase orders, invoices and booklists.
• Prepare invoices for payment.
• Maintain proper filing and record management systems.
• Possess basic accounting knowledge, AP/AR.
• Liaise with suppliers, vendors, bookshops in charge on operational matters.
• Support logistics coordination and event setup when required.
• Perform general office duties and ad-hoc administrative tasks assigned by management.

Skills

Communication

Organizational skills

Multitasking

Independent working

Initiative

Team orientation

Tools

Microsoft Word

Microsoft Excel

Job description

BL MARKETING PTE. LTD. in Singapore is seeking a proactive Operations Support staff to assist daily administrative and operational tasks, ensuring smooth business flow from the Ang Mo Kio office.

You will prepare documents such as quotations, purchase orders and invoices, manage filing, liaise with suppliers, and support logistics and event setups, with a focus on accuracy and timely delivery. The ideal candidate is independent, detail-oriented, proficient in Word and Excel, and able to