Boarding Executive (Facilities Management)

Hwa Chong Institution; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Hwa Chong Institution invites applications for a Boarding Executive (Facilities Management) to oversee and optimise the school's residential facilities, ensuring safety, cleanliness and smooth operation. You will supervise term contractors, coordinate preventive maintenance, manage approvals and assist budgeting for repairs or improvements.

This role requires a Diploma/Degree in Facilities Management or related field, the ability to work night shifts, and excellent communication with students,

Qualifications

• Diploma/Degree in Facilities Management or related field.
• Preferably at least 2 years of relevant experience in facilities or estate operations.
• Familiarity with contractor management, basic M&E systems, and Singapore regulatory requirements is an advantage.
• Strong coordination, problem-solving and communication skills.
• Able to work independently and as part of a team.
• Comfortable working in a residential/boarding environment, including shift duties (nights/weekends).
• Able to interact with students, parents and staff of diverse backgrounds.

Responsibilities

• Supervise the performance of term contractors within the residential facilities.
• Assist in preventive and ad-hoc facilities maintenance and housekeeping programs.
• Handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control.
• Provide feedback and assist in formulating standard operating procedures for routine operations.
• Support inspections, defects rectification, asset enhancement, and minor improvement work.
• Prepare invitations for quotations and tenders on facilities maintenance and housekeeping matters.
• Check and endorse contractors’ claims for payment.
• Attend monthly contractors’ meetings and assess contractors’ performance.
• Source and collate data for annual budgeting of repairs or improvements.
• Escalate critical issues for management decisions including complaints and requests.
• Supervise fire safety matters and security of the estate.
• Provide general administration duties and interact with students, parents, and teachers of various nationalities.
• Willing to stay in at Boarding School and perform night shifts during weekdays and/or weekends.

Skills

Team coordination

Problem solving

Communication skills

Night shift flexibility

Education

Diploma/Degree in Facilities Management or related field

Tools

Basic M&E systems

Job description

Introduction

As a Boarding Executive (Facilities Management), you will be responsible for overseeing and optimizing the organization's physical assets and resources to maintain a safe, efficient, and well-maintained environment. Your key role includes managing facilities, coordinating essential services, and ensuring all operational needs are met.

This position requires: A strong understanding of facility management principles, Excellent communication skills and the ability to collaborate effectively with various teams and stakeholders.

Duties & Responsibilities

• Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control, etc.) within the residential facilities




• Assist the school to implement preventive and ad-hoc facilities maintenance and housekeeping programs for all building and M&E installations in compliance with statutory/ authority requirements




• Work with the team to handle complaints, feedback, and incidents related to facilities maintenance, cleanliness, and pest control




• Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness, and pest control




• Support the team on apartments inspection, defects rectification, assets enhancement, and minor improvement work




• Assist to prepare invitations for quotations and tenders on facilities maintenance and housekeeping matters.




• Check and endorse contractors’ claims for payment




• Attend monthly contractors’ meetings and assess contractors’ monthly performance




• Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs




• Escalate any critical issues for management decisions including handling complaints and requests




• Supervise fire safety matters and security of the estate




• Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities




• Willing to stay in at Boarding School and be able to perform night shifts during weekdays and/or weekends

Requirements

• Diploma/Degree in Facilities Management, Engineering, Estate Management or related field




• Preferably at least 2 years of relevant experience in facilities or estate operations




• Familiarity with contractor management, basic M&E systems, and Singapore regulatory requirements is an advantage




• Strong coordination, problem-solving and communication skills




• Able to work independently and as part of a team




• Comfortable working in a residential/boarding environment, including shift duties (nights/weekends)




• Able to interact with students, parents and staff of diverse backgrounds