Senior Facilities Manager

EtonHouse Singapore; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

EtonHouse International Education Group is seeking a hands-on Facilities Manager to lead the school’s maintenance, safety, and logistics. You will supervise a team, coordinate preventive maintenance, and ensure a safe environment for students and staff across campus.

You will liaise with school leadership and external vendors, manage procurement for maintenance works, and plan training for facilities staff to meet high standards.

Qualifications

• Possess Diploma in Building Services or Facilities Management.
• Minimum 5 years of related work experience, preferably in school environments.
• Self-driven with excellent follow-up and communication skills.
• Results-oriented and able to work under pressure.

Responsibilities

• Manage a team for daily inspection of cleanliness, safety and maintenance of the school compound.
• Plan preventive maintenance including aircon servicing and kitchen equipment upkeep.
• Ensure campus safety and secure environment for children and staff.
• Handle maintenance requests and track response times; manage cash float.
• Coordinate with principals/teachers and respond to feedback promptly.
• Oversee safety procedures and WSH guidelines; conduct WSH training for staff.
• Assist with school events and room setup/teardown for concerts and open houses.
• Supervise contractors, security, cleaners and maintenance staff with attendance records.
• Monitor cleaning performance and safe storage of equipment/chemicals.
• Manage external vendors on-site and oversee contracts/completion.
• Ensure compliance with safety/regulatory requirements and liaise with authorities.
• Handle procurement for maintenance or minor renovations; plan training needs.

Skills

Team leadership

Safety compliance

Facilities planning

Vendor management

English communication

Education

Diploma in Building Services or Facilities Management

Tools

BMS systems

MS Office

Procurement software

Job description

Job Responsibilities

• Manage a team to conduct daily inspection of the entire school compound for cleanliness, safety and maintenance;

• Plan and carry out regular preventive maintenance of facilities including aircon servicing, maintenance of kitchen equipment, kitchen exhaust, fridge maintenance, painting and cleaning of all facilities in the school;

• Ensure that the Campus is a safe and secure environment for our children and employees;

• Handle maintenance requests and update maintenance request records and monitor response time;

• Handle maintenance cash float and ordering of hardware and materials;

• Handle feedback from Principal and Teachers, and provide prompt responses within the same day;

• Adhere to effective execution of safety and standard operating procedures and workplace safety and health (WSH) guidelines;

• Conduct WSH training of school cleaning and support staff and maintains records of training conducted;

• Work together with school’s management team to plan, execute school events, and activities such as open house, concert, graduation ceremonies and other ad-hoc projects to support the room set-up of furniture and tear down of decorations;

• Supervise contractors and team of security, cleaners and maintenance officers, ensuring their full attendance and to keep proper records of their attendance;

• Provide coverage of duties should there be any absence of school cleaning staff at the school;

• Monitor performance of contract cleaning staff to ensure that they are cleaning the assigned zones and meets the high cleaning standards set and that cleaning equipment and chemicals are stored safely;

• Manage external vendors and contractors on-site maintenance works and their contracts in terms of work completion and thorough cleanliness;

• Ensure all maintenance activities are carried out in compliance with safety and environmental regulations;

• Liaise with various government authorities such as BCA, NEA, URA;

• Undertake periodically with projects and works assigned from time to time;

• Handle procurement of maintenance or minor renovation works relating to school’s facilities;

• Identify training needs of employees, source suitable training courses and submit training requisition to the Human Resource Department;

• Maintain training records of all staff who attended / completed training;

• Prepare annual training plan for maintenance and support staff;

• Be in-charge of all matters relating to the school’s logistics and facilities management including: -

  • Assist in internal events planning;

  • Responsible for management of logistics, equipment and inventory related to programme delivery;

  • Undertake any other duties or responsibilities assigned;

  • Must be hands-on and possesses strong organisational and problem-solving skills;

• Any other duties that may be assigned by the School.

Job Requirements

• Possess Diploma in Building Services or Facilities Management

• At least 5 years of related work experience, preferably in school environment or similar;

• Self-driven and committed individual with excellent follow up;

• Results oriented and able to work under pressure

• Good interpersonal, communication skills and fluent in spoken and written English;

• Ability to speak Mandarin would be an advantage (to liaise with Mandarin speaking associates).