Bilingual Office & C-Suite Executive Support Manager

Chainup Pte. Ltd.; Singapore; On-site; SGD 55,800 - 89,280; Full time

Job summary

Chainup Pte. Ltd. is seeking an Office Manager & Executive Support to oversee daily operations and provide admin support to senior leadership and the HR team.

The role ensures a professional office, coordinates travel, and supports HR processes while maintaining discretion. The candidate will work closely with China-based stakeholders and manage multiple priorities across departments. Key duties include calendar management, meeting prep, asset management, and regional coordination with Asia

Qualifications

• Diploma or Bachelor's in Business Administration, Management, or related discipline.
• 4–6 years of experience in office administration, office management, or executive support.
• Experience supporting senior leadership or C-suite executives.
• Experience coordinating corporate travel arrangements and vendor management.
• Familiarity with work pass administration and HR documentation in Singapore.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Bilingual in English and Chinese to communicate with China-based stakeholders.
• Proficiency in Microsoft Office and workplace collaboration tools.

Responsibilities

• Oversee daily office operations to ensure a professional, efficient workplace.
• Manage office facilities, maintenance, equipment, and vendors.
• Coordinate with building management and service providers.
• Handle procurement and inventory of office supplies and equipment.
• Ensure workplace safety and policy compliance.
• Coordinate meetings, events, and internal activities.
• Provide administrative support to two C-suite executives.
• Manage complex calendars, schedules, and appointments.
• Prepare materials, presentations, and reports as needed.
• Coordinate executive meetings and follow-up on action items.
• Handle confidential information with discretion.
• Manage corporate travel for employees and executives (flights, hotel, visas, transport).
• Prepare travel itineraries and coordinate with travel vendors.
• Track travel expenses and ensure policy compliance.
• Support HR with employee records, onboarding/offboarding logistics, and MOM documentation.
• Assist with employee insurance matters and claims submissions.
• Support staff claims processing and leave administration.
• Coordinate employee engagement, training, and announcements.
• Maintain HR records with proper filing and confidentiality.
• Maintain and manage asset inventory (laptops, devices, access cards).
• Coordinate asset issuance/return during onboarding/offboarding.
• Work with IT and vendors on procurement, maintenance, disposal of equipment.
• Conduct periodic asset inventory checks.
• Manage office access cards and permissions.
• Coordinate China-based region communications and documentation.
• Assist translation/interpretation as required.
• Provide broad administrative support across departments.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Discretion

Bilingual English/Chinese

Vendor management

Executive support

Education

Diploma or Bachelor's degree in Business Administration, Management, or related discipline

Tools

Microsoft Office

Workflow/Collaboration tools

Job description

Chainup Pte. Ltd. is seeking an Office Manager & Executive Support to oversee daily operations and provide admin support to senior leadership and the HR team.

The role ensures a professional office, coordinates travel, and supports HR processes while maintaining discretion. The candidate will work closely with China-based stakeholders and manage multiple priorities across departments. Key duties include calendar management, meeting prep, asset management, and regional coordination with Asia