Bilingual Executive Secretary to GM (JP/EN)

Recruit Express Pte Ltd; Singapore; On-site; SGD 54,000 - 72,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable personal assistant to provide day-to-day secretarial and administrative support to the GM of a Wholesale Bank client in Singapore. You will manage calendars, coordinate meetings, and handle visitors with discretion and professionalism.

Responsibilities include triaging correspondence, arranging travel, translations between Japanese and English, and liaising with Head Office on General Affairs.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Experience providing secretarial support to senior executives, preferably in banking/financial services.
• Proficient with Microsoft Office and virtual meeting platforms.
• Japanese language ability is an advantage for translations and coordination between Singapore and Japan.

Responsibilities

• Manage GM's calendar, schedule appointments and meetings, and greet visitors.
• Review and triage incoming correspondence for GM's attention.
• Coordinate business meals, events, and travel arrangements.
• Prepare itineraries and expense claims for travel, ensuring receipts are accurate.
• Provide Japanese–English translation for business reports and documents.
• Liaise with Head Office on General Affairs and translate Head Office documents.
• Maintain smooth communication between Singapore branch and Head Office.
• Maintain filing and records for correspondence and reports.
• Undertake other administrative tasks as required by the GM.

Skills

Secretarial support

Microsoft Office

Virtual meetings

Japanese language

Education

Diploma or Degree in Business Administration

Tools

Teams/Zoom/Webex

Job description

Recruit Express Pte Ltd is seeking a capable personal assistant to provide day-to-day secretarial and administrative support to the GM of a Wholesale Bank client in Singapore. You will manage calendars, coordinate meetings, and handle visitors with discretion and professionalism.

Responsibilities include triaging correspondence, arranging travel, translations between Japanese and English, and liaising with Head Office on General Affairs.