Executive Assistant to GM - Japanese/English Bilingual

JAC Recruitment Consultant; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JAC Recruitment Consultant is assisting a major Japanese bank in Singapore to hire a highly professional Executive Secretary for the General Manager. The role emphasizes calendar management, document preparation, and cross-functional coordination in a fast-paced banking setting.

Responsibilities include travel, meetings, translation between Japanese and English, and liaison with Head Office. Fluency in Japanese and English is required; banking experience is preferred.

Qualifications

• Experience supporting senior executives, ideally in banking or multinational corporates.
• Executive secretarial support, office administration, or corporate coordination experience.
• Diploma or degree in business-related field.
• Proficient with MS Office and virtual meeting platforms.

Responsibilities

• Manage GM's calendar, appointments, and diary; greet visitors and partners.
• Draft, prepare, and coordinate reports, presentations, and documents.
• Review, prioritize, and escalate urgent correspondence to the GM.
• Arrange meals and logistics for business entertainment events.
• Prepare travel itineraries, documentation, and expense claims.
• Facilitate information flow across departments and external stakeholders.
• Coordinate internal and external meetings, agendas, and travel for business units.
• Provide translation support Japanese-English for documents and presentations.
• Act as liaison with Head Office on admin matters and translations.
• Maintain communication between Singapore branch and Head Office.

Skills

Executive support

Office administration

Multitasking

MS Office

Japanese language (bilingual)

Stakeholder management

Education

Diploma or Degree in Business Administration/Management/HR

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Microsoft Teams

Zoom

Webex

Job description

JAC Recruitment Consultant is assisting a major Japanese bank in Singapore to hire a highly professional Executive Secretary for the General Manager. The role emphasizes calendar management, document preparation, and cross-functional coordination in a fast-paced banking setting.

Responsibilities include travel, meetings, translation between Japanese and English, and liaison with Head Office. Fluency in Japanese and English is required; banking experience is preferred.