Bilingual Executive Assistant to Head of School

ONE WORLD INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

One World International School in Singapore is seeking an Executive Assistant to the Head of School to provide high‑level confidential administrative, organisational, and secretarial support. You will represent the Head to internal and external stakeholders, driving operational efficiency and effective communication.

The role requires managing daily operations, scheduling meetings, handling sensitive information, and coordinating staff events, with Mandarin-English communication as needed.

Qualifications

• Diploma or degree in a related field.
• Minimum 2 years of relevant experience.
• Strong English communication with parents; Mandarin communication required.
• Proficient in email, Google Forms, and MS Office.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage the Head of School’s daily operations to ensure smooth office functioning.
• Schedule and coordinate meetings, appointments, and calendars to optimise time management.
• Handle sensitive information with strict confidentiality to protect privacy.
• Organise and maintain physical and electronic files and records for easy retrieval.
• Coordinate staff events to foster community engagement and smooth execution.
• Maintain and update daily electronic documents on Google Shared Drive.
• Prepare and format information for internal and external distribution.
• Record and produce accurate minutes of meetings.
• Serve as the primary liaison between the Head of School and parents.
• Collate, verify, and organise staff claims and reimbursements for approval.
• Supervise front office staff activities to maintain reception quality.

Skills

English proficiency

Mandarin proficiency

Independence

Education

Diploma or Degree in a related field

Tools

MS Office

Google Forms

Job description

One World International School in Singapore is seeking an Executive Assistant to the Head of School to provide high‑level confidential administrative, organisational, and secretarial support. You will represent the Head to internal and external stakeholders, driving operational efficiency and effective communication.

The role requires managing daily operations, scheduling meetings, handling sensitive information, and coordinating staff events, with Mandarin-English communication as needed.